One of the ways project managers can ramp up their performances is with software and templates. This major hack includes project management software from project management solution companies.
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In other words, it means taking advantage of this SaaS is like a managerial upgrade.
Ready for this list of project management software types? Strap in. Here they come.
Project management software comparison chart (top 10 highest rated)
This table lays out the top 10 project management tools comparison cheat sheet. Right after, it’s the big list of 23 of the best online project management software reviews.
The big list of 23 of the best online project management software reviews.
Best project management software overall
$9.80 per user/per month, billed annually
Top software project management tool
$5 per user/per month billed annually
Best project management CRM software
$11 per user/per month, billed annually
Best project tracking software
$9.99 per user per month, billed annually
Best project planning software
$4 per user/per month billed annually
Great project management platform
$10.99 per user/per month billed annually
Good SaaS project management software
$5 per user/per month billed annually
Top application for project management
$99 per month
Best PMO software tool for project management
$7 per user/month billed annually
Great project management IT software
$7.50 per user/per month
What are the different types of project management software?
Here’s our list of the different types of project management tools and apps you can find:
The PM app is offered in software as a service (SaaS) form. This means you can log in and use it from anywhere with an internet connection. Project files and dashboards are updated in real-time for all users.
The project management tool is downloaded as a program to your desktop (or laptop). Then you access it from your own device. This is the “classic” variety of project management software. It has largely been supplanted by web-based apps.
Multiple users can access the platform to work together. Project information is updated in real-time. Task, subtask, and chat tools are provided to keep everyone aligned.
Scheduling features keep project activities organized and on time. Gantt charts allow big picture time tracking. When timelines change, many apps let you compare the new schedule and baseline (original) schedule.
Project stakeholders can report issues. These can then be monitored and dealt with. Issue resolution can be tracked and team members assigned to fix problems. Kanban boards are common tools for this purpose.
Project Portfolio Management
Multiple projects in a company’s portfolio can be tracked and managed. Metrics on project progress, delays, and performance can be compared. This is very useful for larger businesses, but may not be required for small teams with few projects.
Projects entail the exchange of files and media. Document management features allow project stakeholders to access key information, to version and update files, and work together.
Tracking the use of budget and human resources is important to project success. Resource management features track expenditures through the project lifecycle.
What is the best project management software? Here’s our top 23 PM software list:
We don’t know how you manage your team without some good PM solution. But why settle for good when you want the best? Not every app is ideal for everyone, so better read deep into this top project management software comparison text to learn what’s best for you.
Wrike (Best project management software overall)
Even in the competitive Wrike alternatives field, this is still number one. Wrike is a comprehensive project management solution. It’s designed to create full visibility and transparency on projects and tasks. To improve team collaboration, speed up approvals, and handle incoming work requests.
There are strong data reporting tools. You can also add business intelligence features for more involved reporting and analytics.
Compliance and auditing are made easy. You can track workflows and see who did what, and monitor everything that’s going on. You can also print reports for individual team members and determine project hours.
It has good integration with Outlook and Microsoft Teams. So Microsoft projects can be managed in the app with ease.
The user interface isn’t as intuitive as it could be. This can slow down full team adoption. App setup is likewise fairly involved.
Wrike free plan is available.
Professional plan for 2-25 users is $9.80 per user/per month, billed annually.
Business plan for 5-200 users is $24.80 per user/per month, billed annually.
Enterprise plan for 5-unlimited users requires contact with the Wrike sales team.
ClickUp (Top software project management tool)
ClickUp is an all-in-one set of project planning and project tracking tools, along with a unified dashboard for team communication and collaboration, as well as a large library of project templates and project integrations.
ClickUp handles task management well, letting you break down task lists into subtasks and set relationships like task dependencies.
A shared team whiteboard feature is very useful for brainstorming everything from project paths to budgets, timeframes, checklists and resource allocation.
ClickUp also has solid mobile apps for iPhone, iPad and from the Google Play store. You can use it to quickly create tasks and track project progress, as a to-do list, and chat with team members.
Finally, this is a simple software project manager, which means you won’t waste too much time in the onboarding process.
While there are free project management software features in ClickUp, it is only with the paid plans that this could be used as a project team collaboration tool, because the free plan is only good for a single user.
Even the most affordable plan is only good for one team, so for larger portfolios, you’ll need the premium stuff. It’s good to see the ClickUp alternatives.
ClickUp free plan is available for 1 user.
Unlimited plan is $5 per user/per month billed annually.
Business plan is $12 per user/per month billed annually.
Business Plus plan is $19 per user/per month, billed annually.
Enterprise plan requires you to contact the vendor.
Monday.com (Best project management CRM software)
Monday.com is a project management app with a rock-solid reputation. It's prized for having a neat interface that puts collaboration tools front and center and for syncing information across work applications.
It lets you collate workflows and streamline tasks. It incentivizes productivity and gives everyone a heads up on what they need to do next.
The platform also lets team members click around and see what’s going on within the bigger picture. That's great for project alignment, not to mention morale.
It’s suitable for startups and small business owners. As well as individual/personal use (i.e. freelancers). For larger organizations, you can look at Monday alternatives to handle project management CRM online.
The mobile version has been described by some users as “clunky.” It lacks some of the desktop app’s features. Lacks a call recording feature.
Individual plan is free for up to 2 seats.
Basic plan is $11 per user/per month, billed annually.
Standard plan is $14 per user/per month, billed annually.
Pro plan is $22 per user/per month, billed annually.
Enterprise plan requires contact with Monday.com.
Teamwork (Best project tracking software)
Teamwork is a project team communication and collaboration system with a special emphasis on assisting agencies, creative teams, marketing teams and other professional services. In the Teamwork alternatives arena, this PM solution does pretty well.
Teamwork is a very useful project management system for remote working and distributed project teams.
There are very handy project monitoring tools and time tracking tools, and in Teamwork that can be helpful in measuring actual project task durations alongside milestone planning.
As a collaboration software option, you get shared docs, messaging, chats, and notebooks to make sure everyone is on the same page with the most up-to-date files. It’s also a snap to control roles and permissions.
Teamwork is great for smaller boutique businesses dealing mostly with immaterial labor and creative services, but not ideal for things like building and construction.
The Teamwork mobile app doesn’t seem to be too popular.
There is a Free Forever plan
Deliver plan starts at $9.99 per user per month, billed annually.
Grow plan starts at $17.99 per user per month, billed annually.
For the Scale plan, contact the Teamwork sales team.
Zoho Projects (Best project planning software)
Cloud-based tool for managing project teams. Helps plan work, track it, and collaborate over distances. Alternatives to Zoho Projects face strong competition.
Timesheets let you log billable and non-billable hours. This is super helpful for invoicing. There’s direct integration with Zoho Invoice as well, which will auto-generate invoices from timesheets.
Gantt charts help you build a project plan. Keep track of critical tasks. See, at a glance, if there’s a gap between planned progress and reality.
Automate routine tasks to save yourself time. Use a drag-and-drop interface to visualize and build up automation rules.
You can also use Zapier to connect Zoho Projects to a ton of other apps. Excel and Slack, for example.
The user interface is not the most intuitive or aesthetically pleasing. Search function is limited to tasks within specific projects with project planning apps like this one.
Free plan for up to 3 users and 2 projects is available.
Premium plan is $4 per user/per month billed annually.
Enterprise plan is $9 per user/per month billed annually.
Asana (Great project management platform)
Asana is a platform for project management that helps teams collaborate on projects, to track tasks and communicate through the platform’s many dashboards. Asana alternatives are not worth dismissing, however.
One can view all their tasks as a list form, or see them plotted onto a calendar. There’s a board view, which follows the Kanban logic of moving tasks through stages.
Asana includes tools for conversation and file sharing, which means team members don’t need to rely on emails, other chat apps or cloud platforms to share comments and media.
The timeline feature is sort of a mix between a calendar and a vision board. Projects get mapped out according to an ideal plan. That keeps everyone involved and motivated to meet deadlines.
It’s great for big projects like total website overhauls and new product launches, marketing campaigns and even event planning.
There’s a free version of the app. It’s targeted at personal work and small team project management. And it’s pretty effective.
There’s a lot of features, and it can be confusing to set up your workflow. The task layout view is not super intuitive. You have to click around quite a bit to get to sub-tasks.
Also, sometimes Asana sends you many email notifications. This can make it tricky to sort out what’s an important update and what’s not.
Basic plan for individuals and teams is free.
Premium plan is $10.99 per user/per month billed annually.
Business plan is $24.99 per user/per month billed annually.
Enterprise plan requires contact with Asana.
Trello (Good SaaS project management software)
Trello is a simple, visual web-based project organizing software. It’s a flexible and easy-to-use task management tool built around Kanban boards for managing productivity workflows.
Information is visible on cards at a glance. You can add comments, attach files, and set due dates on each card. Create useful lists too.
There’s also workflow automation provided by the “Butler” tool. Set rules, trigger events, and schedule commands.
Trello integrates with Slack, Evernote, Dropbox, Google Drive, and plenty more. This allows you to sync it with all the apps you already use.
This SaaS project management tool has long been a favorite of freelancers, startups, and small teams. It’s even touted as a way to organize your upcoming family vacation. That’s the level of simplicity we’re talking about, which you can’t always guarantee with some Trello alternatives.
Trello isn’t a heavyweight project management tool. If your project is truly complex (like say software development), it might not have the tools you need. Particularly if you’re looking for detailed analytics and metrics.
Free plan is available, with unlimited cards and a 10MB limit per attachment.
Standard plan is $5 per user/per month billed annually.
Premium plan is $10 per user/per month billed annually.
Enterprise plan starts at $17.50 per user/per month, billed annually, for a minimum of 25 users, and the price per user drops as the number of users increases.
Basecamp (Top application for project management)
Basecamp is designed to improve productivity and organization. It does this by combining communication tools with file storage and work management dashboards.
This project management software application splits work into projects and you can add whoever needs to be involved to each project.
Each project has its own message board, group chat, to-do lists, and a shared schedule too. You can also set up automatic check-ins, which prompt team members to give an update on status.
Works well as a comprehensive cloud storage platform. Upload and share documents, files, images, and spreadsheets. Organize your files to keep track of everything project-related.
There’s a free version of the app and discounts for nonprofits. This makes it suitable for freelancers and personal projects. There’s a 10% discount for nonprofits, while teachers and students can get Basecamp for free.
Lacks a cohesive, quick overview for seeing what multiple team members are doing. In general, it’s not super robust as a piece of task management software. Some Basecamp alternatives do better here.
Pricing model is nice and simple. However, the paid verison’s point is likely above the budget of some small teams and startups.
Basecamp Personal is free.
Basecamp Business with unlimited projects and users is $99 per month. There are no per user fees.
Smartsheet (Best PMO software tool for project management)
Smartsheet immediately has the look and feel of a more professional project management software solution. It’s optimal for many industries needing a project management office and industry-specific tools from finance to construction.
Set project baselines so you can easily review and control your planning expectations to actual results.
There are great templates including ones for PMO software tools, otherwise known as a project management office.
Smartsheet is great for resource allocation, being a powerful and interactive spreadsheet with custom fields, although resource management needs to be integrated with the rest of Smartsheet.
Workflow automations are extremely effective with Smartsheet, while being not too difficult to create and customize.
Depending which project management methodology you employ, Smartsheet may or may not be the most ideal project management app. For more structured projects using methodologies like waterfalls or WBS, Smartsheet is fine, but for more agile project management, look elsewhere.
Pro plan is $7 per user per month billed annually.
Business plan is $25 per user per month billed annually.
For the Enterprise plan, contact Smartsheet.
Jira (Great project management IT software)
Jira is targeted at Agile and Lean software development teams. Features knowledge management, development workflow, and continuous integration and deployment tools. Not too many other project management software for IT apps are very similar to Jira, but they exist.
The platform is based around drag-and-drop, visual dashboards, like Scrum boards, Kanban boards, and big picture roadmaps.
Like a matryoshka doll, you can keep adding depth and complexity to projects. Assign tasks and make one task reliant upon another. Create mini projects within bigger ones.
Jira is very customizable, and there are many ways to extend its features further.
There’s a GitHub for Jira app. So you can connect your coding work with work in Jira.
And the app integrates readily with Jira Service Desk. This adds help desk functionality.
Jira offers very strong data encryption and security. It has broad security compliance with ISO/IEC 27001 and the US/EU Privacy Shield. As well as many other programs.
The UI is unconventional. Finding workflows and making sense of them can be challenging. This gives the platform a moderate learning curve.
Free plan for up to 10 users is available.
Standard plan for up to 35,000 users is $7.50 per user/per month.
Premium plan for up to 35,000 users is $14.50 per user/per month.
Contact Jira for enterprise prices.
LiquidPlanner (Good project management schedule software)
LiquidPlanner allows you to manage the uncertainties of projects, and adapt to changes. In other words, the “liquid” nature of work.
Move ahead with team availability, priorities, and any scheduled employee vacation time in mind. Smart scheduling plans for the best and worst case scenarios. Estimate time ranges and better manage resources and risk.
Use this project schedule software to build a macro pipeline for managing all deadlines for company projects. See pending, approved, and active projects. Manage and prioritize projects with an easy drag-and-drop user interface.
Strategic project managers are supported with automated scheduling and forecasting.
Has a moderate learning curve, and will take some training to use to its full potential. Lacks offline access which some LiquidPlanner competitors offer.
Essentials plan is $15 per user per month billed annually.
Professional plan is $25 per user per month billed annually.
Ultimate plan is $35 per user per month billed annually.
Zenkit (Great cloud project management software)
Zenkit uses the Gestalt approach to promote project unity. It’s a multi-view project management platform.
The app offers managers an instant big-picture overview of all ongoing and planned work. It goes on to include several alternative ways of tracking progress. Then there’s task management features and scheduling.
The wide range of project views is definitely one of Zenkit’s best selling points. The options include list, Kanban, table, calendar, and mindmap.
Switching between views is easy. And any changes made in one view will automatically get updated to the others.
This project management cloud software has a collaborative feature set that’s great for any heavy-duty teamwork projects.
Then there’s the ability to publish, share, or embed project overviews on any website. This is an excellent feature for freelancers and teams working with clients.
Zenkit offers mobile versions of its app. Their tablet architecture for iPad even supports split screens.
For freelancers and individuals on a budget, Zenkit offers a free version for life.
The platform’s user interface takes some getting used to. And the overall number of features can be overwhelming at first.
Personal plan for individual users is free.
Plus plan for teams is $8 per user/per month billed annually.
Business plan for growing businesses is $21 per user/per month billed annually.
Enterprise plan requires contact with Zenkit.
Breeze (Easy to use project management software)
Simple project planning software with collaboration features. See your project in full and prioritize work. Organize by boards, lists, and tasks. Breeze is known as a user-friendly project management software.
Track time spent on tasks. Do work management with task assignments and due dates. Set project budgets and track expenditures.
Import .CSV files and copy and paste tasks from other apps. Convert to-do items and to-do lists into tasks. Break down large chunks of work into smaller tasks so they get done.
Integrate Breeze with GitHub for code management and open source projects.
It’s not a super visually engaging app. Limited customization options for reporting.
Freelancers plan for up to 5 users is $49 per month.
Small Business plan for up to 12 users is $99 per month.
Large Team plan for up to 30 users is $239 per month.
Enterprise plan for up to 60 users is $469 per month.
Redbooth (Top team project management software)
Redbooth places a strong focus on communication and cooperation, being a leading project management software for teams. It works as a shared platform where teams can communicate in real time, organize tasks, and keep projects on track. The PM tool offers dedicated workspaces and many commenting features.
It also has powerful time tracking and a project timeline overview. As well as predictive task management. With visual dashboards, and easy drag and drop functionality, teams get a clearer view of how their projects are progressing.
Redbooth promotes accountability by giving everyone a clear picture of task delegation. Users can know precisely who is working on what at a glance.
Timeline Overview is a simple and intuitive way to visualize progress on multiple projects at once. This is Redbooth’s version of a Gantt chart. A visually pleasing and easy-to-read system that paints a clear picture of how projects are progressing.
Redbooth includes web, iOS and Android apps. This lets you access a single workspace from multiple devices. And there’s a video conferencing feature too.
The user interface could use an update. Customer support is not always super responsive.
Pro plan is $9 per user/per month, billed annually.
Business plan is $15 per user/per month, billed annually.
Enterprise plan requires contact with RedBoot.
Podio (Good website project management software for file sharing)
Podio’s goal is to get everything you need to see on one page. This is to speed collaboration and ensure everyone is aligned.
Create personal, shared, and recurring tasks. Organize daily operations into open, private, and employee workspaces.
It offers comprehensive project communication and work tools. File sharing, task management, workflow, and reporting tools.
Social activity streams reduce email and increase knowledge sharing. There’s chat and group chat with media and file sharing. And audio/video calling in-app.
Podio API allows developers to build new integrations. Or new apps.
There’s a time tracker too. This can be used for employee timesheets. Or for tracking time spent on projects.
It’s very customizable, so initial setup can be time-consuming. And a bit confusing, in contrast to similar apps to Podio.
It must also be said Podio has quite a flat visual identity. This may pose some issues for full team adoption.
Free plan for up to 5 users is available.
Basic plan is $7.20 per user/per month, billed annually.
Plus plan is $11.20 per user/per month, billed annually.
Premium plan is $19.20 per user/per month, billed annually.
ProofHub (Great project organization software for workflows)
ProofHub is a very popular project and team management solution. One of the ways it stands out is that it has no per-user fee, which is rare.
The basic view options with ProofHub are easy to navigate and get the job done, including table view, Gantt charts, board views and calendar mode.
Task management includes subtasks and dependencies, priority setting, time tracking, task history and custom fields.
Workflows and automation are easy to set up and require minimal onboarding to become proficient at running.
No more advanced features like deep business insights and forecasting with ProofHub.
The paid plans are really the only way to go, as the no per-user fee makes it inefficient to get the cheaper plan.
Essential plan is $45 per month, billed annually, for 40 projects and 15 GB storage.
Ultimate Control plan is $89 per month, billed annually, for unlimited projects and 100 GB storage.
GanttPRO (Good project reporting software)
As the name might suggest, GanttPRO is a Gantt chart based team project management solution.
As a project management reporting software, GanttPRO is a good, inexpensive option. Aside from Gantts, you got board views, grids and portfolio dashboards.
GanttPRO offers some pretty useful free templates for Microsoft Excel, Google Sheets and even the GanttPRO module.
GanttPRO scores very high points for simple yet effective budget tracking including comparing actual cost to estimates.
If you want to do any customization, like custom project templates or custom fields, you’ll need the pricier versions.
Basic plan is $7.99 per user/per month, billed annually.
Pro plan is $12.99 per user/per month, billed annually.
Business plan is $19.99 per user/per month, billed annually.
Contact Gantt PRO for enterprise pricing.
Hive (Top project management platform for individuals)
Hive bills itself as a project management platform designed for the hyper work environment.
Even the free solo plan for this project manager program allows you to work with unlimited storage, unlimited tasks and projects, and unlimited collaborative notes. And it’s not actually solo, but available for 2 users.
You get a Hive mail and Hive calendar that comes in handy if everyone uses them.
Project reporting is very clear and easily manageable. As are portfolio views.
This is a straightforward platform, and some say they could use more customization or interactive tools.
HIve costs $12 per user/month.
Workspace add-ons are an additional fee per month.
Workzone (Good PM software solution for marketing)
Large software review sites have awarded Workzone some awards for their project management solution.
Workzone is very popular among creative agencies, marketing firms, PR companies, but also IT and tech.
Workzone has smooth file sharing tools, including reviews and approvals. You can also collaborate on image markups.
Finally, the customer service for Workzone is strong with unlimited support and training sessions for onboarding.
There is no free Workzone package, and the cheapest plan is not the cheapest out there.
There does not appear to be a Workzone mobile app.
Team plan is $24 per user/per month, billed annually, with 15 user minimum.
Professional plan is $34 per user/per month, billed annually, with 15 user minimum.
Enterprise plan is $43 per user/per month, billed annually, with 15 user minimum.
TeamGantt (Great project management app for mobile)
TeamGantt came out of Baltimore in 2009. The idea was to streamline project scheduling and collaboration online.
TeamGantt is highly user-friendly, with a dashboard that screams ease-of-use and intuitive design. All you need to know is drag and drop functionality.
TeamGantt views are especially useful for large overviews, either of team-wide workloads or of whole project portfolios.
There is a TeamGantt mobile app with dedicated design.
While the free version is good for 3 users, it can only be for 1 project, that means 1 Gantt chart.
TeamGantt has a free version for up to 3 users and 0 guests.
Standard plan is $19 per user/per month, billed annually.
Advanced plan is $24 per user/per month, billed annually.
Microsoft Project (Best desktop project management software)
Part of the Microsoft Dynamics 365 family of business tools is Microsoft Project. Not really the first choice for young and fresh startups but worthy of being on the list.
The most affordable plan is quite competitive and gets the project team all the views, project planning and scheduling, collaboration and communication, and solid reporting.
There are some pretty banging advanced tools for large companies and enterprises. Among these are portfolio optimization, demand management, ERP features, and resource allocation.
You can choose between an on-premise solution or cloud-based SaaS.
It’s Microsoft, so many people are turned off by that from the get-go.
Roadmaps are read-only in the most affordable plan.
Get ready for a lengthy onboarding and training process.
Cloud-based Project Plan 1 is $10 per user/month.
Cloud-based Project Plan 2 is $30 per user/month.
Cloud-based Project Plan 3 is $5 per user/month.
On-premise Project Standard 2021 is $679.99.
On-premise Project Professional 2021 is $1,129.99.
Airtable (Good project management software package)
Airtbale claims that over 80% of Fortune 100 use Airtable, which is quite impressive for this project management software solution. It's great for HR, product development, marketing and operations teams.
You can build and design your own user interfaces with Airtable which is a good way to engage the team with only the most relevant data and options.
Airtable has a very classy integrations library with Facebook, GitHub, Google Drive, Instagram, LinkedIn and more.
It’s one of the best free project management tools for beginners. Also, Airtable is a “universe” of tools, and therefore a great PM software package.
Some more advanced project planning features are not available, though for project tracking, this will work.
Free plan has all the essentials.
Plus plan is $10 per user per month billed annually.
Pro plan is $20 per user per month billed annually.
For Enterprise plan prices contact Airtable.
Kissflow (Top project management tool for Kanban boards)
Kissflow is a workflow platform for low-code or no-code users, but there is also a set of project management solutions with Kissflow.
List views and Kanban boards are as simple as they need to be but look great nonetheless. Then there is also the special matrix view.
Project reports are clear and colorful and good for doing slight customization but nothing too drastic.
Large companies and big businesses are probably going to want to steer clear of this one.
The minimum users per plan pricing means it’ll probably be more expensive than you’d think from a quick glance at the price tags.
Small business plan is $10 per user per month billed annually.
Corporate plan is $20 per user per month billed annually.
Contact Kissflow for enterprise pricing.
MeisterTask (Good PM system for Google Drive users)
MeisterTask is a team task management software that is popular with Google users and has platforms for businesses of any size.
Advanced packages have great onboarding and customer support, with a dedicated account manager and personalized service.
Use MeisterTask for personal projects that can be kept private or group projects with clear roles and permissions.
There is a fun mobile app for MeisterTask with an uncrowded interface and most of the useful features.
The free plan limits you to 3 projects, only the paid plans have unlimited projects and recurring tasks.
Using statistics in reporting is not a task so easy to master.
Basic plan for a single user is free.
Pro plan is $8.25 per user/per month billed annually.
Business plan is $20.75 per user/per month billed annually.
Enterprise plan requires contact with MeisterTask.
What is project management software & what are project management tools used for?
What should a good project management software do? You can use project management software to do the following:
Milestones and goal setting
Project roles and permissions
Project workflow building
Which project managing software is best for me? Our final points
Wrike takes top spot, but everything depends on what you are looking for, and the price you want to pay. Hopefully, today you've found the answer to your project management software queries.
What is the most popular project management software?
The most popular project management software solutions include names like Wrike, Monday.com, Trello, Asana, Zoho Projects, Jira and ClickUp. Although there are many other great project planning and tracking platforms which might be better suited to your business needs, depending on company size, budget, industry and other factors.
What tool can a project manager use for organizing all aspects of a complex project?
If a project manager requires one tool or platform to handle all aspects of a complex project, from project initiation to completion, they can consider software solutions like Microsoft Projects, Wrike, Zenkit, LiquidPlanner or Teamwork. These and similar tools are all-in-one project management and team collaboration apps.