Best Project Management Software Comparison 2023: Top 71 Tools

Monday, October 3, 2022
Christopher Sirk
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One of the ways project managers can ramp up their performances is with software and templates. This major hack includes project management software from project management solution companies.

In other words, it means taking advantage of this SaaS is like a managerial upgrade.

Ready for this list of project management software types? Strap in. Here they come.

 

 

Project management software comparison chart (top 10 highest rated)

This table lays out the top 10 project management tools comparison cheat sheet. Right after, it’s the big list of 71 of the best online project management software reviews.

 

Product

Best for

Pricing

Website

Wrike

Best project management software overall

$9.80 per user/per month, billed annually

visit

ClickUp

Top software project management tool

$5 per user/per month billed annually

visit

monday.com

Best project management CRM software

$11 per user/per month, billed annually

visit

Teamwork

Best project tracking software

$9.99 per user per month, billed annually

visit

Zoho Projects

Best project planning software

$4 per user/per month billed annually

visit

Asana

Great project management platform

$10.99 per user/per month billed annually

visit

Trello

Good SaaS project management software

$5 per user/per month billed annually

visit

Basecamp

Top application for project management

$99 per month

visit

Smartsheet

Best PMO software tool for project management

$7 per user/month billed annually

visit

Jira

Great project management IT software

$7.50 per user/per month

visit

 

What are the different types of project management software?

Here’s our list of the different types of project management tools and apps you can find:

Web based

The PM app is offered in software as a service (SaaS) form. This means you can log in and use it from anywhere with an internet connection. Project files and dashboards are updated in real-time for all users.

Desktop

The project management tool is downloaded as a program to your desktop (or laptop). Then you access it from your own device. This is the “classic” variety of project management software. It has largely been supplanted by web-based apps.

Collaboration

Multiple users can access the platform to work together. Project information is updated in real-time. Task, subtask, and chat tools are provided to keep everyone aligned. 

Scheduling

Scheduling features keep project activities organized and on time. Gantt charts allow big picture time tracking. When timelines change, many apps let you compare the new schedule and baseline (original) schedule.

Issue tracking

Project stakeholders can report issues. These can then be monitored and dealt with. Issue resolution can be tracked and team members assigned to fix problems. Kanban boards are common tools for this purpose.

Project Portfolio Management

Multiple projects in a company’s portfolio can be tracked and managed. Metrics on project progress, delays, and performance can be compared. This is very useful for larger businesses, but may not be required for small teams with few projects.

Document Management

Projects entail the exchange of files and media. Document management features allow project stakeholders to access key information, to version and update files, and work together.

Resource Management

Tracking the use of budget and human resources is important to project success. Resource management features track expenditures through the project lifecycle.

 

What is the best project management software? Here’s our top 71 PM software list:

We don’t know how you manage your team without some good PM solution. But why settle for good when you want the best? Not every app is ideal for everyone, so better read deep into this top project management software comparison text to learn what’s best for you. 

 

Wrike (Best project management software overall)

Even in the competitive Wrike alternatives field, this is still number one. Wrike is a comprehensive project management solution. It’s designed to create full visibility and transparency on projects and tasks. To improve team collaboration, speed up approvals, and handle incoming work requests.  

Pros:

There are strong data reporting tools. You can also add business intelligence features for more involved reporting and analytics. 

Compliance and auditing are made easy. You can track workflows and see who did what, and monitor everything that’s going on. You can also print reports for individual team members and determine project hours. 

It has good integration with Outlook and Microsoft Teams. So Microsoft projects can be managed in the app with ease. 

Cons:

The user interface isn’t as intuitive as it could be. This can slow down full team adoption. App setup is likewise fairly involved.

Pricing:

  • Wrike free plan is available. 

  • Professional plan for 2-25 users is $9.80 per user/per month, billed annually.

  • Business plan for 5-200 users is $24.80 per user/per month, billed annually.

  • Enterprise plan for 5-unlimited users requires contact with the Wrike sales team.

Read the Wrike Review 

Website 

 

ClickUp (Top software project management tool)

ClickUp is an all-in-one set of project planning and project tracking tools, along with a unified dashboard for team communication and collaboration, as well as a large library of project templates and project integrations.

Pros:

ClickUp handles task management well, letting you break down task lists into subtasks and set relationships like task dependencies.

A shared team whiteboard feature is very useful for brainstorming everything from project paths to budgets, timeframes, checklists and resource allocation.

ClickUp also has solid mobile apps for iPhone, iPad and from the Google Play store. You can use it to quickly create tasks and track project progress, as a to-do list, and chat with team members.

Finally, this is a simple software project manager, which means you won’t waste too much time in the onboarding process.

Cons:

While there are free project management software features in ClickUp, it is only with the paid plans that this could be used as a project team collaboration tool, because the free plan is only good for a single user. 

Even the most affordable plan is only good for one team, so for larger portfolios, you’ll need the premium stuff. It’s good to see the ClickUp alternatives.

Pricing:

  • ClickUp free plan is available for 1 user.

  • Unlimited plan is $5 per user/per month billed annually.

  • Business plan is $12 per user/per month billed annually.

  • Business Plus plan is $19 per user/per month, billed annually.

  • Enterprise plan requires you to contact the vendor.

Read our Clickup Review 

Learn more

 

Monday.com (Best project management CRM software)

Monday.com is a project management app with a rock-solid reputation. It's prized for having a neat interface that puts collaboration tools front and center and for syncing information across work applications.

Pros:

It lets you collate workflows and streamline tasks. It incentivizes productivity and gives everyone a heads up on what they need to do next.

The platform also lets team members click around and see what’s going on within the bigger picture. That's great for project alignment, not to mention morale.

It’s suitable for startups and small business owners. As well as individual/personal use (i.e. freelancers). For larger organizations, you can look at Monday alternatives to handle project management CRM online.

Cons:

The mobile version has been described by some users as “clunky.” It lacks some of the desktop app’s features. Lacks a call recording feature. 

Pricing:

  • Individual plan is free for up to 2 seats.

  • Basic plan is $11 per user/per month, billed annually.

  • Standard plan is $14 per user/per month, billed annually.

  • Pro plan is $22 per user/per month, billed annually.

  • Enterprise plan requires contact with Monday.com.

Read our Monday Review

Website

 

Teamwork (Best project tracking software)

Teamwork is a project team communication and collaboration system with a special emphasis on assisting agencies, creative teams, marketing teams and other professional services. In the Teamwork alternatives arena, this PM solution does pretty well.

Pros:

Teamwork is a very useful project management system for remote working and distributed project teams. 

There are very handy project monitoring tools and time tracking tools, and in Teamwork that can be helpful in measuring actual project task durations alongside milestone planning.

As a collaboration software option, you get shared docs, messaging, chats, and notebooks to make sure everyone is on the same page with the most up-to-date files. It’s also a snap to control roles and permissions.

Cons:

Teamwork is great for smaller boutique businesses dealing mostly with immaterial labor and creative services, but not ideal for things like building and construction.

The Teamwork mobile app doesn’t seem to be too popular.

Pricing:

  • There is a Free Forever plan 

  • Deliver plan starts at $9.99 per user per month, billed annually.

  • Grow plan starts at $17.99 per user per month, billed annually.

  • For the Scale plan, contact the Teamwork sales team.

Read our Teamwork Review

Website

 

Zoho Projects (Best project planning software)

Cloud-based tool for managing project teams. Helps plan work, track it, and collaborate over distances. Alternatives to Zoho Projects face strong competition. 

Pros:

Timesheets let you log billable and non-billable hours. This is super helpful for invoicing. There’s direct integration with Zoho Invoice as well, which will auto-generate invoices from timesheets.

Gantt charts help you build a project plan. Keep track of critical tasks. See, at a glance, if there’s a gap between planned progress and reality.

Automate routine tasks to save yourself time. Use a drag-and-drop interface to visualize and build up automation rules.

You can also use Zapier to connect Zoho Projects to a ton of other apps. Excel and Slack, for example. 

Cons:

The user interface is not the most intuitive or aesthetically pleasing. Search function is limited to tasks within specific projects with project planning apps like this one. 

Pricing:

  • Free plan for up to 3 users and 2 projects is available. 

  • Premium plan is $4 per user/per month billed annually. 

  • Enterprise plan is $9 per user/per month billed annually. 

Read our Review

Website

 

Asana (Great project management platform)

Asana is a platform for project management that helps teams collaborate on projects, to track tasks and communicate through the platform’s many dashboards. Asana alternatives are not worth dismissing, however.

Pros:

One can view all their tasks as a list form, or see them plotted onto a calendar. There’s a board view, which follows the Kanban logic of moving tasks through stages. 

Asana includes tools for conversation and file sharing, which means team members don’t need to rely on emails, other chat apps or cloud platforms to share comments and media.

The timeline feature is sort of a mix between a calendar and a vision board. Projects get mapped out according to an ideal plan. That keeps everyone involved and motivated to meet deadlines. 

It’s great for big projects like total website overhauls and new product launches, marketing campaigns and even event planning.

There’s a free version of the app. It’s targeted at personal work and small team project management. And it’s pretty effective. 

Cons:

There’s a lot of features, and it can be confusing to set up your workflow. The task layout view is not super intuitive. You have to click around quite a bit to get to sub-tasks.

Also, sometimes Asana sends you many email notifications. This can make it tricky to sort out what’s an important update and what’s not.

Pricing:

  • Basic plan for individuals and teams is free.

  • Premium plan is $10.99 per user/per month billed annually.

  • Business plan is $24.99 per user/per month billed annually.

  • Enterprise plan requires contact with Asana.

Read our Asana Review

Website

 

Trello (Good SaaS project management software)

Trello is a simple, visual web-based project organizing software. It’s a flexible and easy-to-use task management tool built around Kanban boards for managing productivity workflows. 

Pros:

Information is visible on cards at a glance. You can add comments, attach files, and set due dates on each card. Create useful lists too.

There’s also workflow automation provided by the “Butler” tool. Set rules, trigger events, and schedule commands. 

Trello integrates with Slack, Evernote, Dropbox, Google Drive, and plenty more. This allows you to sync it with all the apps you already use. 

This SaaS project management tool has long been a favorite of freelancers, startups, and small teams. It’s even touted as a way to organize your upcoming family vacation. That’s the level of simplicity we’re talking about, which you can’t always guarantee with some Trello alternatives.

Cons:

Trello isn’t a heavyweight project management tool. If your project is truly complex (like say software development), it might not have the tools you need. Particularly if you’re looking for detailed analytics and metrics.

Pricing:

  • Free plan is available, with unlimited cards and a 10MB limit per attachment. 

  • Standard plan is $5 per user/per month billed annually.

  • Premium plan is $10 per user/per month billed annually.

  • Enterprise plan starts at $17.50 per user/per month, billed annually, for a minimum of 25 users, and the price per user drops as the number of users increases.

Read our Trello Review

Website

 

Basecamp (Top application for project management)

Basecamp is designed to improve productivity and organization. It does this by combining communication tools with file storage and work management dashboards.

Pros:

This project management software application splits work into projects and you can add whoever needs to be involved to each project. 

Each project has its own message board, group chat, to-do lists, and a shared schedule too. You can also set up automatic check-ins, which prompt team members to give an update on status.

Works well as a comprehensive cloud storage platform. Upload and share documents, files, images, and spreadsheets. Organize your files to keep track of everything project-related.

There’s a free version of the app and discounts for nonprofits. This makes it suitable for freelancers and personal projects. There’s a 10% discount for nonprofits, while teachers and students can get Basecamp for free.

Cons:

Lacks a cohesive, quick overview for seeing what multiple team members are doing. In general, it’s not super robust as a piece of task management software. Some Basecamp alternatives do better here.

Pricing model is nice and simple. However, the paid verison’s point is likely above the budget of some small teams and startups.

Pricing:

  • Basecamp Personal is free.

  • Basecamp Business with unlimited projects and users is $99 per month. There are no per user fees.

Read our Basecamp Review

Website

 

Smartsheet (Best PMO software tool for project management)

Smartsheet immediately has the look and feel of a more professional project management software solution. It’s optimal for many industries needing a project management office and industry-specific tools from finance to construction. 

Pros:

Set project baselines so you can easily review and control your planning expectations to actual results. 

There are great templates including ones for PMO software tools, otherwise known as a project management office.

Smartsheet is great for resource allocation, being a powerful and interactive spreadsheet with custom fields, although resource management needs to be integrated with the rest of Smartsheet. 

Workflow automations are extremely effective with Smartsheet, while being not too difficult to create and customize. 

Cons:

Depending which project management methodology you employ, Smartsheet may or may not be the most ideal project management app. For more structured projects using methodologies like waterfalls or WBS, Smartsheet is fine, but for more agile project management, look elsewhere.

Pricing:

  • Pro plan is $7 per user per month billed annually.

  • Business plan is $25 per user per month billed annually.

  • For the Enterprise plan, contact Smartsheet.

Website

 

Jira (Great project management IT software)

Jira is targeted at Agile and Lean software development teams. Features knowledge management, development workflow, and continuous integration and deployment tools. Not too many other project management software for IT apps are very similar to Jira, but they exist.

Pros:

The platform is based around drag-and-drop, visual dashboards, like Scrum boards, Kanban boards, and big picture roadmaps. 

Like a matryoshka doll, you can keep adding depth and complexity to projects. Assign tasks and make one task reliant upon another. Create mini projects within bigger ones.

Jira is very customizable, and there are many ways to extend its features further.

There’s a GitHub for Jira app. So you can connect your coding work with work in Jira. 

And the app integrates readily with Jira Service Desk. This adds help desk functionality. 

Jira offers very strong data encryption and security. It has broad security compliance with ISO/IEC 27001 and the US/EU Privacy Shield. As well as many other programs.

Cons:

The UI is unconventional. Finding workflows and making sense of them can be challenging. This gives the platform a moderate learning curve. 

Pricing:

  • Free plan for up to 10 users is available. 

  • Standard plan for up to 35,000 users is $7.50 per user/per month.

  • Premium plan for up to 35,000 users is $14.50 per user/per month. 

  • Contact Jira for enterprise prices.

Read our Jira Review

Website

 

LiquidPlanner (Good project management schedule software)  

LiquidPlanner allows you to manage the uncertainties of projects, and adapt to changes. In other words, the “liquid” nature of work. 

Pros:

Move ahead with team availability, priorities, and any scheduled employee vacation time in mind. Smart scheduling plans for the best and worst case scenarios. Estimate time ranges and better manage resources and risk. 

Use this project schedule software to build a macro pipeline for managing all deadlines for company projects. See pending, approved, and active projects. Manage and prioritize projects with an easy drag-and-drop user interface.

Strategic project managers are supported with automated scheduling and forecasting. 

Cons:

Has a moderate learning curve, and will take some training to use to its full potential. Lacks offline access which some LiquidPlanner competitors offer.

Pricing:

  • Essentials plan is $15 per user per month billed annually.

  • Professional plan is $25 per user per month billed annually.

  • Ultimate plan is $35 per user per month billed annually.

Read our LiquidPlanner Review

Website

 

Zenkit (Great cloud project management software) 

Zenkit uses the Gestalt approach to promote project unity. It’s a multi-view project management platform. 

Pros:

The app offers managers an instant big-picture overview of all ongoing and planned work. It goes on to include several alternative ways of tracking progress. Then there’s task management features and scheduling. 

The wide range of project views is definitely one of Zenkit’s best selling points. The options include list, Kanban, table, calendar, and mindmap. 

Switching between views is easy. And any changes made in one view will automatically get updated to the others.

This project management cloud software has a collaborative feature set that’s great for any heavy-duty teamwork projects.

Then there’s the ability to publish, share, or embed project overviews on any website. This is an excellent feature for freelancers and teams working with clients. 

Zenkit offers mobile versions of its app. Their tablet architecture for iPad even supports split screens.

For freelancers and individuals on a budget, Zenkit offers a free version for life. 

Cons:

The platform’s user interface takes some getting used to. And the overall number of features can be overwhelming at first. 

Pricing:

  • Personal plan for individual users is free.

  • Plus plan for teams is $8 per user/per month billed annually. 

  • Business plan for growing businesses is $21 per user/per month billed annually. 

  • Enterprise plan requires contact with Zenkit. 

 

Read our Zenkit Review

Website

 

Breeze (Easy to use project management software)  

Simple project planning software with collaboration features. See your project in full and prioritize work. Organize by boards, lists, and tasks. Breeze is known as a user-friendly project management software.

Pros:

Track time spent on tasks. Do work management with task assignments and due dates. Set project budgets and track expenditures.

Import .CSV files and copy and paste tasks from other apps. Convert to-do items and to-do lists into tasks. Break down large chunks of work into smaller tasks so they get done.

Integrate Breeze with GitHub for code management and open source projects. 

Cons:

It’s not a super visually engaging app. Limited customization options for reporting.

Pricing:

  • Freelancers plan for up to 5 users is $49 per month. 

  • Small Business plan for up to 12 users is $99 per month.

  • Large Team plan for up to 30 users is $239 per month.

  • Enterprise plan for up to 60 users is $469 per month. 

Read our Breeze Review

Website

 

Redbooth (Top team project management software)  

Redbooth places a strong focus on communication and cooperation, being a leading project management software for teams. It works as a shared platform where teams can communicate in real time, organize tasks, and keep projects on track. The PM tool offers dedicated workspaces and many commenting features.

Pros:

It also has powerful time tracking and a project timeline overview. As well as predictive task management. With visual dashboards, and easy drag and drop functionality, teams get a clearer view of how their projects are progressing. 

Redbooth promotes accountability by giving everyone a clear picture of task delegation. Users can know precisely who is working on what at a glance. 

Timeline Overview is a simple and intuitive way to visualize progress on multiple projects at once. This is Redbooth’s version of a Gantt chart. A visually pleasing and easy-to-read system that paints a clear picture of how projects are progressing. 

Redbooth includes web, iOS and Android apps. This lets you access a single workspace from multiple devices. And there’s a video conferencing feature too.

Cons:

The user interface could use an update. Customer support is not always super responsive. 

Pricing:

  • Pro plan is $9 per user/per month, billed annually. 

  • Business plan is $15 per user/per month, billed annually. 

  • Enterprise plan requires contact with RedBoot.

Website

 

Podio (Good website project management software for file sharing) 

Podio’s goal is to get everything you need to see on one page. This is to speed collaboration and ensure everyone is aligned. 

Pros:

Create personal, shared, and recurring tasks. Organize daily operations into open, private, and employee workspaces. 

It offers comprehensive project communication and work tools. File sharing, task management, workflow, and reporting tools. 

Social activity streams reduce email and increase knowledge sharing. There’s chat and group chat with media and file sharing. And audio/video calling in-app.

Podio API allows developers to build new integrations. Or new apps. 

There’s a time tracker too. This can be used for employee timesheets. Or for tracking time spent on projects.

Cons:

It’s very customizable, so initial setup can be time-consuming. And a bit confusing, in contrast to similar apps to Podio

It must also be said Podio has quite a flat visual identity. This may pose some issues for full team adoption.

Pricing:

  • Free plan for up to 5 users is available. 

  • Basic plan is $7.20 per user/per month, billed annually. 

  • Plus plan is $11.20 per user/per month, billed annually.

  • Premium plan is $19.20 per user/per month, billed annually. 

Read our Podio Review

Website

 

ProofHub (Great project organization software for workflows) 

ProofHub is a very popular project and team management solution. One of the ways it stands out is that it has no per-user fee, which is rare.

Pros:

The basic view options with ProofHub are easy to navigate and get the job done, including table view, Gantt charts, board views and calendar mode.

Task management includes subtasks and dependencies, priority setting, time tracking, task history and custom fields.

Workflows and automation are easy to set up and require minimal onboarding to become proficient at running.

Cons:

No more advanced features like deep business insights and forecasting with ProofHub. 

The paid plans are really the only way to go, as the no per-user fee makes it inefficient to get the cheaper plan.

Pricing:

  • Essential plan is $45 per month, billed annually, for 40 projects and 15 GB storage.

  • Ultimate Control plan is $89 per month, billed annually, for unlimited projects and 100 GB storage.

Website

 

GanttPRO (Good project reporting software)  

As the name might suggest, GanttPRO is a Gantt chart based team project management solution. 

Pros:

As a project management reporting software, GanttPRO is a good, inexpensive option. Aside from Gantts, you got board views, grids and portfolio dashboards. 

GanttPRO offers some pretty useful free templates for Microsoft Excel, Google Sheets and even the GanttPRO module.

GanttPRO scores very high points for simple yet effective budget tracking including comparing actual cost to estimates.

Cons:

If you want to do any customization, like custom project templates or custom fields, you’ll need the pricier versions.

Pricing:

  • Basic plan is $7.99 per user/per month, billed annually.

  • Pro plan is $12.99 per user/per month, billed annually. 

  • Business plan is $19.99 per user/per month, billed annually.

  • Contact Gantt PRO for enterprise pricing. 

Website

 

Hive (Top project management platform for individuals) 

Hive bills itself as a project management platform designed for the hyper work environment.

Pros:

Even the free solo plan for this project manager program allows you to work with unlimited storage, unlimited tasks and projects, and unlimited collaborative notes. And it’s not actually solo, but available for 2 users.

You get a Hive mail and Hive calendar that comes in handy if everyone uses them.

Project reporting is very clear and easily manageable. As are portfolio views.

Cons:

This is a straightforward platform, and some say they could use more customization or interactive tools.

Pricing:

  • HIve costs $12 per user/month.

  • Workspace add-ons are an additional fee per month.

Website

 

Workzone (Good PM software solution for marketing)  

Large software review sites have awarded Workzone some awards for their project management solution.

Pros:

Workzone is very popular among creative agencies, marketing firms, PR companies, but also IT and tech.

Workzone has smooth file sharing tools, including reviews and approvals. You can also collaborate on image markups.

Finally, the customer service for Workzone is strong with unlimited support and training sessions for onboarding.

Cons:

There is no free Workzone package, and the cheapest plan is not the cheapest out there.

There does not appear to be a Workzone mobile app.

Pricing:

  • Team plan is $24 per user/per month, billed annually, with 15 user minimum. 

  • Professional plan is $34 per user/per month, billed annually, with 15 user minimum.

  • Enterprise plan is $43 per user/per month, billed annually, with 15 user minimum.

Website

 

TeamGantt (Great project management app for mobile) 

TeamGantt came out of Baltimore in 2009. The idea was to streamline project scheduling and collaboration online.

Pros:

TeamGantt is highly user-friendly, with a dashboard that screams ease-of-use and intuitive design. All you need to know is drag and drop functionality.

TeamGantt views are especially useful for large overviews, either of team-wide workloads or of whole project portfolios.

There is a TeamGantt mobile app with dedicated design.

Cons:

While the free version is good for 3 users, it can only be for 1 project, that means 1 Gantt chart.

Pricing:

  • TeamGantt has a free version for up to 3 users and 0 guests.

  • Standard plan is $19 per user/per month, billed annually.

  • Advanced plan is $24 per user/per month, billed annually.

Website

 

Microsoft Project (Best desktop project management software)  

Part of the Microsoft Dynamics 365 family of business tools is Microsoft Project. Not really the first choice for young and fresh startups but worthy of being on the list.

Pros:

The most affordable plan is quite competitive and gets the project team all the views, project planning and scheduling, collaboration and communication, and solid reporting.

There are some pretty banging advanced tools for large companies and enterprises. Among these are portfolio optimization, demand management, ERP features, and resource allocation.

You can choose between an on-premise solution or cloud-based SaaS.

Cons:

It’s Microsoft, so many people are turned off by that from the get-go.

Roadmaps are read-only in the most affordable plan.

Get ready for a lengthy onboarding and training process.

Pricing:

  • Cloud-based Project Plan 1 is $10 per user/month.

  • Cloud-based Project Plan 2 is $30 per user/month.

  • Cloud-based Project Plan 3 is $5 per user/month.

  • On-premise Project Standard 2021 is $679.99.

  • On-premise Project Professional 2021 is $1,129.99.

Website

 

Airtable (Good project management software package)  

Airtbale claims that over 80% of Fortune 100 use Airtable, which is quite impressive for this project management software solution. It's great for HR, product development, marketing and operations teams.

Pros:

You can build and design your own user interfaces with Airtable which is a good way to engage the team with only the most relevant data and options.

Airtable has a very classy integrations library with Facebook, GitHub, Google Drive, Instagram, LinkedIn and more.

It’s one of the best free project management tools for beginners. Also, Airtable is a “universe” of tools, and therefore a great PM software package.

Cons:

Some more advanced project planning features are not available, though for project tracking, this will work.

Pricing:

  • Free plan has all the essentials.

  • Plus plan is $10 per user per month billed annually.

  • Pro plan is $20 per user per month billed annually.

  • For Enterprise plan prices contact Airtable.

Read our Airtable Review

Website

 

Kissflow (Top project management tool for Kanban boards)  

Kissflow is a workflow platform for low-code or no-code users, but there is also a set of project management solutions with Kissflow.

Pros:

List views and Kanban boards are as simple as they need to be but look great nonetheless. Then there is also the special matrix view.

Project reports are clear and colorful and good for doing slight customization but nothing too drastic.

Cons:

Large companies and big businesses are probably going to want to steer clear of this one.

The minimum users per plan pricing means it’ll probably be more expensive than you’d think from a quick glance at the price tags.

Pricing:

  • Small business plan is $10 per user per month billed annually.

  • Corporate plan is $20 per user per month billed annually.

  • Contact Kissflow for enterprise pricing.

Website

 

MeisterTask (Good PM system for Google Drive users)  

MeisterTask is a team task management software that is popular with Google users and has platforms for businesses of any size.

Pros:

Advanced packages have great onboarding and customer support, with a dedicated account manager and personalized service.

Use MeisterTask for personal projects that can be kept private or group projects with clear roles and permissions.

There is a fun mobile app for MeisterTask with an uncrowded interface and most of the useful features.

Cons:

The free plan limits you to 3 projects, only the paid plans have unlimited projects and recurring tasks.

Using statistics in reporting is not a task so easy to master.

Pricing:

  • Basic plan for a single user is free.

  • Pro plan is $8.25 per user/per month billed annually.

  • Business plan is $20.75 per user/per month billed annually.

  • Enterprise plan requires contact with MeisterTask.

Website

 

Nifty (Top project roadmap builder)  

Nifty aims to be a unified dashboard that helps users bring together the management of tasks, projects, portfolio, chat messaging, and docs.

Pros:

Nifty has an excellent project roadmap builder. It is a visual interface with drag and drop functionality and is very effective for project planning.

Task management can be done using many tools like Kanban boards, lists, timelines, calendars, and swimlanes.

Nifty is handy for helping marketing teams and sales teams share information to help leads move through the sales funnel.

Cons:

While Nifty does offer time tracking tools, other competitors in this area do time tracking in a superior way. Plus, time tracking and reporting are not in the free plan.

Pricing:

  • Nifty has a free version

  • Paid plans start at $5 per user per month

Website

 

Kantata fka Mavenlink (Good professional services app for project management) 

When Mavenlink and Kimble became a single software solution, the new name they chose was Kantata. Aside from project management, they offer resource management and operations management.

Pros:

This is a good PM tool for planning budgets and timeframes and to track projects accurately.

Workflow automation is simple to build and run with Kantata.

Project management features work well with financial management and team collaboration tools.

Integrates nicely with Google apps, Salesforce and Slack.

Cons:

Pricing plans are custom-made so you will not get a good idea of costs from visiting the website.

Pricing:

  • Go to Mavenlink or Kantata for pricing

Website

 

Float (Great project management team scheduling tool) 

Float is a software solution that is great for resource management when it comes to team work planning and scheduling.

Pros:

This is an easy app to use, and the design of the interfaces look really cool by today’s standards.

All project resources and scheduling information gets stored in a simple dashboard which is easy to access and understand.

Great for teamwork and team scheduling as it keeps track of timesheets, task planned durations versus actual hours, and team member availability.

Cons:

You might need a few extra integrations in order to use Float as an all-encompassing complex project management system.

Pricing:

  • Float resource planning and time tracking costs $10 per user per month billed annually

Website

 

Adobe Workfront (Good ERP workflow builder) 

Adobe is very famous for its graphic software like Photoshop and Illustrator, but they also make good business tools, like Adobe Workfront.

Pros:

Workfront is used by enterprises and large companies who require standards when it comes to shared workflows across whole organizations.

You can use Adobe Workfront as a total project planning system from the stages of strategy, planning, execution and review.

Great for keeping clients and stakeholders in the loop. Finally, as an agile PM tool, Adobe Workfront is as nimble as they come.

Cons:

Loads of features, might be at risk of feature overload.

No pricing on the website.

Analytics only available in the more premium packages.

Pricing:

  • Visit Adobe Workfront to request pricing

Website

 

Paymo (Top task management time tracking system) 

Paymo is a cool and lightweight project management platform with many of the standard tools and features, among them a great time tracking tool.

Pros:

From total project or portfolio management, Paymo lets you keep track of progress with the goal of maximizing profitability.

Time tracking features include a web timer, a desktop widget, and mobile app functionality. Timesheet settings are highly customizable.

You get Kanban boards, Gantt charts, a desktop app, and a mobile app, along with some useful integrations.

Cons:

Not a lot of negative things to say here except maybe large companies and enterprise-level operations won’t find this as powerful as startups will.

Pricing:

  • There is a free Paymo plan great for freelancers

  • Paid plans start at $4.95 per user per month billed annually

Website

 

Flowzone (Good job management platform for client engagement) 

Lots of PM systems are great for team communication, but sometimes you also need a tool to help keep your stakeholders and clients in the conversation, and Flowzone is great for this.

Pros:

You can create exciting client journeys with Flowzone for maximizing client engagement.

Set up nice dashboards to welcome clients along with guidance to navigate their journey.

There are a variety of distinct tools whether you are working with internal clients who are closer to your operation or industry, and external clients who will need more onboarding.

Flowzone also offers things like document management and workflows.

Cons:

Flowzone is easy to use but there have been some reviews which have noted that some tools are a bit too simplistic.

Pricing:

  • Flowzone starts at £6 GBP per user per month

Website

 

Runrun.it (Great project team management platform) 

Runrun.it is a process management and project management platform designed to enhance teamwork and help teams meet milestones and goals.

Pros:

Simple but effective Kanban boards, Gantt charts and task checklists help keep teams collaborating smoothly and move project progress forward.

Runrun.it has real-time data analytics that constantly produce useful insights in easy-to-read reports.

Basic AI is there too to help you build and run simple automations to create workflows, and these can be saved as templates.

Cons:

The free version is nice to start, but if you have a team that is larger than 5 people, you will have to whip out your wallet.

Pricing:

  • There is a Runrun.it free plan

  • Paid plans begin at $8 per user per month billed annually 

Website

 

RationalPlan (Top project management solution for PMBOK) 

The Project Management Book of Knowledge, or PMBOK, is a crucial guide for running project management according to some of the best methodologies, and RationalPlan is a great system for this.

Pros:

You can choose between a cloud-based option and an on-premise version of RationalPlan.

This brings together tools from project management, team collaboration features, and resource management modules.

Basic financial management tools are on offer like budgeting and cost tracking, as well as tools like total project performance analytics.

Cons:

RationalPlan might be very rational in terms of its tools, but the design could stand for a bit of beautification even if that’s not very rational.

Pricing:

  • RationalPlan has a free version for 2 projects max

  • Paid plans begin at $4 per user per month billed annually 

Website

 

Scoro (Top work management software for professional services) 

Scoro is a great project management tool for a variety of purposes like agencies, consulting groups and all kinds of professional services.

Pros:

Scoro is a fully stacked project and work management system. It even includes sales and CRM functionalities.

Good time management features with schedulers, calendars, timesheets and built-in time trackers.

Scoro does a Gantt chart like none other, because it quickly adapts in real-time to changes caused by things like unplanned delays, or last minute task additions.

Goal tracking for the individual, team or department is another useful feature for motivating teams.

Cons:

All the plans require a 5 user minimum so this is not the best project management software for really small businesses or individuals.

Pricing:

  • Scoro starts at $26 per user per month billed annually 

Website

 

Timely (Great automatic time tracking functionality) 

Timely is not a complete project management software solution. Instead it excels with one purpose, automatic time tracking. 

Pros:

You can use Timely to track task times, teamwork and to track total project progress.

Timely produces daily time tracking records which are easy to review.

The Timely user interface is very simple and intuitive, using drag and drop functionality.

There is very little learning curve here as this is one project management app that is user friendly.

Cons:

When it comes to reporting, Timely can use some more custom fields.

It might get difficult to track progress of an unlimited number of projects unless you get the premium SaaS.

Pricing:

  • Timely starts at $8 per user per month billed annually 

Website

 

Proggio (Top project portfolio management software solution) 

Proggio is not for the freelancer or small business with one or two ongoing projects. This is a system meant to handle large project portfolios.

Pros:

The main user interface is built around the idea of cross-portfolio visibility for unlimited projects that is accessible by whole dreams or departments.

Task management tools let you handle things like subtasks and task dependencies.

You can get automated notifications and alerts for things like delayed activities or overdue tasks.

Cons:

Proggio does not advertise their pricing plans on their website.

There does not seem to be a good Poggio mobile app.

Pricing:

  • Contact Proggio to book a demo and get prices

Website

 

FunctionFox (God timesheet management software) 

Timesheets are an important element of any project management software solution, and FunctionFox is a great platform for handling timesheets and other basic PM tasks.

Pros:

You get a very user friendly time tracking and timesheet system which can be used by individuals or whole teams.

Use project status feeds to get a good grip on your budgets and expenses throughout the project lifecycle.

The Classic plan is very affordable and has the basic timesheet functionality.

Cons:

FunctionFox does not have much in the way of workflow automations, but it isn’t totally lacking here either.

Pricing:

  • FunctionFox offers free simple project tracking

  • Paid plans begins at $5 per user per month 

Website

 

Freedcamp (Good free task management system) 

Freedcamp is a powerful compact piece of SaaS that offers great free tools for standard project management.

Pros:

Freedcamp is good for doing task management for projects. You get task status reports, subtasks, as well as a public/private task setting. 

You got your standard Kanban boards and Gant charts which function very smoothly. There are also calendar and milestone tracking features.

Freedcamp has solid mobile apps for both iOS and Android devices, which can be used for things like on-the-go invoicing.

Cons:

Freedcamp could be a bit amateur-hour to some larger more established organizations.

Pricing:

  • Freedcamp is free with unlimited projects, tasks and storage

  • Paid plans begin at $1.49 per user per month billed annually 

Website

 

Upwave (Good project collaboration software) 

Upwave is a good system for doing project management and portfolio management particularly when you require a lot of teamwork, communication and collaboration.

Pros:

Upwave gets good points for being a very visual system. This ain’t just a series of spreadsheets and basic task lists. You get project templates, boards, tables, timelines and calendars with due date functionality. 

Upwave is designed around a workspace which brings together tasks, projects, portfolios, as well as document management, team work optimization, and status reports.

Nice Upwave mobile apps.

Cons:

Upwave is not so useful if you require a lot of project management accounting features, like expenses and invoicing.

Pricing:

  • Upwave plans start at $4 per user per month billed annually 

Website

 

Todoist (Great PM software option for to-do lists) 

Todoist is a straightforward, web-based to-do list and task manager. It’s great for individuals but can also be part of a larger project management stack of tools.

Pros:

Todoist has amazing project task templates based on things like weekly or monthly reviews, meeting agendas, bug tracking, or project trackers.

You can organize tasks based on metrics like priority levels or favorites, and also get automatic notifications to help with managing projects with due dates.

Cons:

Todoist is mainly for tasks, not for larger projects or portfolios. Because of this, it lacks things like resource allocation or accounting.

Pricing:

  • Todoist has a free plan

  • Paid plans start at $5 per user per month billed annually 

Website

 

nTask (Great risk management software solution) 

nTask is a great PM SaaS for small teams and small businesses who have their eyes on growth. Among its many good tools, nTask is effective for managing project risks.

Pros:

Simple but interactive dashboards make even the most complex projects easy to visualize, plan and execute.

You get a near-full stack of project accounting tools like budgeting and estimating.

Risk management lets you catch risks early, assign risk owners to solve them, prioritize risks, and analyze risk management resolutions. 

You also get an issue tracker with nTask.

Cons:

Setting up permissions and approvals for tasks and risks can be a bit better in terms of its functionality.

Pricing:

  • nTask plans start at $3 per user per month billed annually 

Website

 

Hitask (Top task management tool for ease of use) 

There is no point in overcomplicating your task checklists. Hitask is the software dedicated to simplicity when it comes to task management.

Pros:

User friendliness is front and center for this review of Hitask. The interface design is also cute.

Projects, tasks and event management is very effective with Hitask, and you can set up sharing permission with team members.

Hitask is a multilingual system, with customer support available in English, Spanish, French, Portuguese, Russian, and Chinese.

Cons:

For calendar functionalities, you might still feel the need to use a Hitask native integration with Microsoft Outlook or Google Calendars.

Pricing:

  • There is a free version of Hitask

  • Paid plans begin at $5 per user per month 

Website

 

TimeCamp (Great work management productivity tracker) 

TimeCamp is not on its own a fully-loaded project management tool, but it is a wonderful system for time tracking, productivity and profitability.

Pros:

There is a free plan, and it gets you unlimited tasks, projects and users.

For productivity optimization, you can track usage on your app or website, set up goals and monitor progress, track idle and inactive time, and even get to use a private mode for when you do not want to be tracked.

Some decent accounting tools like billing, invoicing and budgeting.

Cons:

If you want more project management features, you might need to look at some integrations with apps like Trello, Asana, Monday.com, ClickUp, Smartsheet, Wrike and Jira.

Pricing:

  • TimeCamp has a free plan

  • Paid plans start at $6.30 per user per month billed annually 

Website

 

Chanty (Top project team messaging tool) 

Team collaboration is the heart and soul of project management. Chanty is all about communication and collaboration for teams working on projects.

Pros:

Whether desktop, tablet or mobile device, Chanty is a snap to learn and navigate.

You get to control whether conversations are public or private, use an advanced search history for conversations, do one-on-one calls or leave voicemails.

Software development teams can send code updates of new lines of code without bothering with files or links. 

Cons:

While the free plan is good for basic communication, for more advanced collaboration you’ll need the paid plan.

Pricing:

  • Chanty offers a free version

  • The Business plan costs $3 per user per month billed annually 

Website

 

Forecast (Good resource management system) 

Forecast is for project teams or small to medium-sized businesses who need a simple but effective project management system for things like resource management, among other areas.

Pros:

Resource management features can help organize your workforce and properly allocate labor power or other materials, equipment, or money, to where they are optimally utilized.

Good AI features which recognize patterns in your workflow and can then make intelligent suggestions for future resource allocation planning.

Delightfully-designed dashboards and interfaces.

Cons:

Forecast might come to feel a bit on the weak side if your project portfolio gets large or complicated enough.

Pricing:

  • Forecast starts at $29 per user per month billed annually 

Website

 

Celoxis (Top agile project management software solution) 

Celoxis is no beginner’s PM system. This is one of the best project management software for large teams with complex portfolios, and works great with agile teams.

Pros:

You can build interactive and dynamic project roadmaps which can be easily adjusted as projects progress and changes arise.

This is a good collaboration and file sharing software as well. You can even create a client portal to keep them in the loop.

Celoxis can be used as a basic issue tracking system for customer support project purposes.

On-premise and cloud-based options available.

Cons:

All Celoxis accounts require you to sign up and pay for a minimum of 5 users.

Pricing:

  • On-premise costs $450

  • Cloud costs $22.50 per user per month billed annually 

Website

 

Agenda Boss (Good project management checklist app) 

Agenda Boss is a productivity app which connects to most other to-do list and task management solutions, like Basecamp, Todoist or Asana. It is also made by Appfluence.

Pros:

Agenda Boss can take all your tasks and reminders and events and to-do items from all your other apps and put them into a single list.

The list of integrations for task management tools is large and likely includes whatever you need.

Agenda Boss is very easy to use.

Cons:

Agenda Boss is no substitute for a complete project management solution.

Pricing:

  • Agenda Boss is currently free

Website

 

Avaza (Good project management platform for large businesses) 

Avaza is the total package. This is a serious project management system which is great for medium and larger sized companies, as well as enterprise-sized organizations.

Pros:

Avaza is very good at streamlining the various project management departments like time tracking, expense tracking, resource management and quoting and invoicing.

Good team communication features with Avaza. The team Chat tool is intuitive online or on mobile devices.

Good integrations with storage sites like Google Drive or Dropbox.

Cons:

As this is great for large businesses, it may not be your number one choice if you are a small business or startup, although the free version may be useful for a bit.

Pricing:

  • There is a free plan for Avaza

  • Paid plans begin at $11.95 per month

Website

 

ActiveCollab (Top project team collaboration platform) 

With offices in Virginia and Serbia, ActivCollab was once an open-source platform that became so popular it had to be proprietary. It still rocks for team collaboration.

Pros:

ActiveCollab is even very effective for remote teams or work from home situations.

Easy to create tasks, add comments or notes, mention other team members using the @ symbol, and get real-time notifications when you are mentioned or when a task you are involved with gets a comment or update.

ActivCollab also offers an in-app chat which is fun, as well as some serious file sharing tools.

Cons:

ActiveCollab is just shy of being a comprehensive project management tool, as it lacks some financial management features.

Pricing:

  • ActivCollab Pro costs $8 per user per month billed annually 

Website

 

Mission Control (Best project management software for Salesforce) 

If you are a user of Salesforce CRM or other marketing or sales products, you might consider Mission Control to be the perfect PM sister app.

Pros:

There is a super cool grid-like console to serve as your project management command center.

Creating new projects and launching them is very quick and easy when using Mission Control. There is also project cloning and project requests.

You get great visibility on project financial health with real-time data updates.

Perfect syncing of all your Salesforce events, tasks and time logs.

Cons:

If you aren’t a huge Salesforce fan, Mission Control might lose some of its appeal, however, it is still worthwhile to check out.

Pricing:

  • Mission Control costs $36 per user per month billed annually 

Website

 

Collabtive (Great open source PM collaboration tool) 

Collabtive is open source which means they make their underlying code available for anyone to use and modify.

Pros:

You can easily run one or many projects at the same time with Collabtive, along with unlimited tasks and milestones.

There is a decent permission-based role system for managing projects and reporting.

Collabtive is good for users in 25 different languages.

Cons:

It’s an old fashioned look and feel and may seem a bit clunky to use.

Pricing:

  • Collabtive is free

Website

 

OneDesk (Top helpdesk app for project management) 

OneDesk brings together project management and customer support by offering a fully-stacked helpdesk set of features.

Pros:

Ticketing and helpdesk tools include good ticket creation directly from emails, a customer portal and knowledge base builder, and team chat and collaboration integrations.

You can use OneDesk to create automated workflows with little effort required.

Great OneDesk mobile app for iPhone, iPad and Android.

Cons:

The emphasis here is on project management for customer service, so other kinds of projects may not find this one too useful.

Pricing:

  • OneDesk starts at $9 per user per month 

Website

 

Yalla (Good task management app for startups) 

Yalla means “let’s go” in some middle eastern languages, and this app really wants your team to get going with better task management and communication tools.

Pros:

Yalla has a decent design to its interface and features and it is not too difficult to learn all on your own.

You can sign up and start using Yalla very quickly, and it’s free.

Yalla isn’t too bad for creating and running simple projects either.

Cons:

Yalla is fine for freelancers and startups with tasks and relatively small-scale projects, but it might not be the right fit for when things get big and complicated.

Pricing:

  • Yalla has a free plan

  • Paid plans begin at $10 per user per month billed annually 

Website

 

Caspio (Good no-code business-app builder for project management)  

If your organization wants to run custom apps and workflows for managing your portfolio of projects, Caspio is a solid option that doesn't require coding knowledge.

Pros:

You can create your own project charts and dashboards using the Caspio no-code app builder.

To manage your project calendars and scheduling, there are many fine apps you can build with Caspio.

Other automations include trigger-based tasks, email and text notifications, and data entry updates.

Cons:

Caspio is great for large organizations that need things custom to their needs, but for those who just want a PM solution that does everything for them, look elsewhere.

Pricing:

  • You can use a free version of Caspio

  • Paid plans begin at $128 per user per month billed annually 

Website

 

Kintone (Great workflow platform for project management )  

Kintone has many different uses as a workflow management system. As a workplace platform, it’s great for running project teams.

Pros:

If you are a big user of automatons and workflows, Kintone is an ideal tool to keep them all stored and organized for reuse and sharing.

As a workplace management platform, Kintone can help manage tasks, scheduling, and collect workflow data for maximizing business efficiency.

There are more advanced process management features which can get you visibility and transparency into all your projects’ statuses. 

Cons:

There is only one pricing plan meaning you do not get the option for more or less premium packages, and it is a 5 user minimum.

Pricing:

  • $24 per user per month 

Website

 

HeySpace (Good free project management app for team chat) 

HeySpace hails from Poland where you know they have top-notch software developers. This is a solid tool for project management and team chat functionality.

Pros:

HeySpace is free, and the free plan gets you unlimited projects, unlimited tasks, and unlimited chats.

Really bare-bones user interface makes this incredibly simple to work with.

Good view options including boards, lists and calendars. There is also an Overwatch view for your most important projects.

Cons:

Larger companies and enterprises might turn their noses up at the basic simplicity that is HeySpace.

Pricing:

  • HeySpace offers a free version

  • Premium is $45 per user per month billed annually 

Website

 

ProProfs Project (Top online project management software) 

ProProfs Project is a project management SaaS that has a solid range of features and is good for many different sized companies and industries.

Pros:

Creating projects and planning tasks is great with ProProfs Project when you use the shared calendar tool for teamwork.

Good Gantt chart feature which helps with milestone and goal setting.

Team collaboration includes real-time notifications and simple comment threads.

Very basic but effective analytics and reporting.

Overall, a very affordable app.

Cons:

Some reports in the past have brought up that the time tracking isn’t as accurate as they’d like, but this is something that has probably been fixed.

Pricing:

  • ProProfs Project starts at $2 per user per month billed annually 

Website

 

Casual (Great PM process management system) 

For those who love process management, and even more so, love doing it in a visual dashboard, then Casual is going to be the number one choice.

Pros:

Create simple but elegant task wireframes to help plan projects. Great for seeing things like task assignees, task dependencies and critical paths.

Casual is the kind of app a project team can use to replace having a project manager. Otherwise, project managers can really save themselves time and effort and can work more casually.

Cons:

There is no free Casual plan, and for some reason, it feels like there should be.

Pricing:

  • Casual starts at $10 for 2 users per month bullied annually 

Website

 

Nozbe (Great mobile app for task and project management) 

Nozbe is a pretty simple project and task management app that is for mobile users. Right now, it’s free and anyone can sign up.

Pros:

Nozbe helps team communication by taking over from email and text messages, and it puts team convos into tasks to stay on point.

This is useful for project managers overseeing small teams and likes to keep communication fast and agile.

Nozbe has a free version and it is almost enough for most business needs.

Cons:

If you want a tool you can use on a desktop, because it feels more professional, then Nozbe is not for you.

Pricing:

  • Nozbe is free

  • Premium starts at $8 per month

Website

 

Proteus (Good project planning software) 

Made by Xergy, here is Proteus. As the name suggests, this app can change and adapt to fit many different business project needs.

Pros:

Project planning is really one area of project management where Proteus can show its strength and help speed work up and cut down on costs.

You can quickly build proposals, get approvals and have clients sign off faster than ever. There are great templates to start with too.

Once proposals are done and approved, you can nearly instantly turn them into projects and get started.

Cons:

This is one of the more expensive packages we’ve seen in this article for some time, and there are no pricing bucket options.

Pricing:

  • Proteus costs $35 per month

Website

 

Toggle (Top visual work planner for project management) 

Toggle is made up of 3 modules. There is Toggle Track for time tracking, Toggle Plan for project and work planning, and Toggle Hire for human resources.

Pros:

As a project management solution, Toggle is first beneficial because of its premiere time tracking tool. It’s ideal for payroll, invoicing and billing.

Toggle Plan can help manage pretty much most kinds of projects, although it's best for professional services like consulting companies and creative agencies.

The time tracking is free.

The visual element of Toggle really hits.

Cons:

Track and Plan are different products with different prices. No single price rules them all.

Pricing:

  • Toggle Track has a free plan

  • Paid plans begin at $8 per user per month billed annually 

Website

 

Brightspot (Great project management CMS solution)  

If you work on a team, or at a  company that does a lot of content projects, then Brightspot is a good content management solution choice for your projects.

Pros:

When it comes to CMS in the wide world of project management, Brightspot is a bright spot.

Great collaboration tools for content project teams to stay aligned in their goals and purposes throughout the content creation project lifecycle.

Brightspot has a workflow builder engine which you can use to zip through the easy administrative typing work.

Cons:

The main purpose of Brightspot is for content production and management, so if your projects are not in those industries, swipe on.

Pricing:

  • Contact Brightspot to request a demo and pricing

Website

 

Plutio (Top project tool for business management)  

Plutio is a one-stop shop for total business management, covering everything from projects, communications, file management, as well as a workflow builder.

Pros:

Plutio starts by offering a great library of project management templates with custom fields.

You get hourly rate features which auto-update with invoicing and billable hours.

Task management gets you check lists, repeating tasks, reminders and task delegations.

Cons:

For what it’s up against in competition, there is no great reason to not shop around elsewhere.

Pricing:

  • Paid plans start $19 per month billed annually 

Website

 

Outplanr (Good project management app that’s cheaper than Zoho Projects) 

Outplanr might one day be nipping at the heels of bigger names in small business project management, like Zoho Projects or Wrike.

Pros:

Serious task management optimization with subtasks, floating start dates, planned durations and task broadcasting.

Workload management gets you better balanced schedules and task dates, task logging and shared events.

Simple but unequivocal charts and graphs really boost your project reporting capacities to the max.

Cons:

For some more mature users, the look and feel might be just a tad too zoomer-style.

Pricing:

  • Outplanr start st $15 per month for 3 users

Website

 

Process.st (Good collaborative workflow software) 

Process.st is for all things workflow management and process management, which are both key features of solid project management.

Pros:

Creating workflows is quite a speedy procedure, and as soon as you begin using them, you get real-time progress tracking on how well they are performing.

This is one solid app for when groups of people want to collaborate on workflow and process building as a team.

Good activity feed tool to see who on your team has been working on which tasks and all their status updates.

Cons:

For the larger project management picture, Process.st might come to feel like just one app in your PM app toolkit.

Pricing:

  • Process.st has a free plan

  • Paid plans start at $25 per user per month billed annually 

Website

 

Google Tables (Best Google app for simple project management) 

Google has been slowly creeping up in importance when it comes to workplace apps, with many people already using Docs and Spreadsheet and Drive. Tables is a good addition to the project management list.

Pros:

For those who prefer to remain in the Google app ecosphere, then Tables is a quick and simple solution for some basic project management.

Easy to use, easy to collaborate, really no fussing about productivity tools.

You can do workflow automations here too.

Cons:

Only available in the USA, but maybe in the future that will change.

Still in beta form.

Pricing:

  • Visit Google for pricing

Website

 

Microsoft Lists (Good project management list-making tool)  

Here’s another Microsoft product but one that is not as heavy-duty as Dynamics 365. It is Microsoft Lists, and it is used for organizing work and keeping track of work-related information.

Pros:

The Microsoft Lists tool is ideal for small team collaboration. Lists are easy to create, save, share, customize and update. 

Lists works well with Microsoft Teams too. There is also a solid Microsoft Lists mobile app for Android and iOS.

Cons:

It is only available as part of a Microsoft 365 Business plan.

Some confusion as to its purpose in comparison to Microsoft Project.

Pricing:

  • Microsoft Business with Lists starts at $6 per user per month billed annually

Website

 

Notion (Top shared document tool for project management)  

Notion takes the standard shared document and turns it into a project collaboration efficiency machine. 

Pros:

Notion is great for team communication and collaboration whether within a single project or across a larger project portfolio.

There is a strong to-do list option that provides context for your tasks.

Good workflows to speed up administrative work.

There is a free version for individuals.

Cons:

As a collaboration tool, you’ll need one of the more expensive packages.

Pricing:

  • Free for individuals

  • Paid versions start at $4 per month billed annually

Website

 

Quickbase (Great no-code work management app builder)  

Quickbase allows everyday users to build applications to help streamline their project management and work management.

Pros:

You do not need to know any code or software development to use Quickbase to build workflows.

Gives you great visibility on task status, project status or portfolio status with great reporting.

This platform has great interface design and an intuitive look and feel.

Cons:

The base price is not based on per user but on per team, and small businesses might find it expensive.

Pricing:

  • Quickbase starts at $600 per team per month billed annually

Website

 

Priority Matrix (Good PM task priority tool with Microsoft integration)  

Our next PM system is made by Appfluence. It’s called Priority Matrix, and it is a solid system for prioritizing tasks inside projects.

Pros:

Even the cheapest option allows for unlimited users.

You can choose between one-on-one views for specific tasks or collaborations, or public views which you can share with outside stakeholders as read-only reports.

Good shared file management system with automatic syncing across all devices.

Integrates well with Microsoft apps like Office, Outlook and Teams.

Cons:

The dashboards have a bit of a clunky appearance to them which can hinder adaptability at first.

Pricing:

  • Priority Matrix starts at $9 per user per month billed annually

Website

 

In-Step Blue (Top PRINCE2 project management software solution)  

From German company Microtool comes In-Step Blue, a project management system that is known to adhere to many popular PM methodologies.

Pros:

You can run projects based on methodologies like PRINCE2, Scrum, Spice and Hermes. 

Great PM system for industries like automotive, aviation, public administration, medical services and IT software development.

Lots of extra project management integrations.

Cons:

In-Step Blue is unfortunately far from the easiest system to learn and run. Be prepared to put in the hours.

This is also not the sleekest looking design for software that we’ve come to expect, although its stuffy appearance may make it seem more professional to boomers.

Pricing:

  • Contact Microtool for In-Step Blue pricing

Website

 

Project.co (Best project management software based on employee satisfaction)  

We’ve talked a lot about how amazing these project management systems are for project managers who need to finish projects successfully, on time and on budget, but what about how the employees feel using these systems? Project.co is a favorite PM app according to many actual users.

Pros:

Easy to learn, great design, fun and intuitive tools, this sums up a lot of Project.co

Many great views including list view, Kanban, calendar, and a scheduler view. Fantastic project templates too.

Create tasks and collaborate with team members as well as stakeholders with permissions.

You can even use Project.co as a payment processing tool.

Cons:

This one is probably best for simple service and immaterial projects, like content, marketing campaigns, and sales pitches. For heavy industry, this ain’t your app.

Pricing:

  • Project.co has a free plan for personal use

  • Teams plan is $10 per user per month 

Website

 

What is project management software & what are project management tools used for?

What should a good project management software do? You can use project management software to do the following:

  • Project planning

  • Project tracking

  • Milestones and goal setting

  • Scheduling

  • Budgeting

  • Task prioritization

  • Task dependencies

  • Time tracking

  • Collaboration features

  • Team communication

  • Stakeholder engagement

  • Project roles and permissions

  • Resource allocation

  • File sharing

  • Project workflow building

  • Project templates

  • Real-time reporting

 

Which project managing software is best for me? Our final points

Wrike takes top spot, but everything depends on what you are looking for, and the price you want to pay. Hopefully, today you've found the answer to your project management software queries.

 

FAQs

What is the most popular project management software?

The most popular project management software solutions include names like Wrike, Monday.com, Trello, Asana, Zoho Projects, Jira and ClickUp. Although there are many other great project planning and tracking platforms which might be better suited to your business needs, depending on company size, budget, industry and other factors.

What tool can a project manager use for organizing all aspects of a complex project?

If a project manager requires one tool or platform to handle all aspects of a complex project, from project initiation to completion, they can consider software solutions like Microsoft Projects, Wrike, Zenkit, LiquidPlanner or Teamwork. These and similar tools are all-in-one project management and team collaboration apps.

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