Task management programs are vital for businesses, professionals, and individuals alike. Best task management software will make it easier for you to organize your tasks and keep track of everything in one central location, helping you stay on top of important deadlines and projects.
In this article, we will review the ten best task and project management tools available today. We will look at the key features of each tool and compare them to help you find the right one for your needs. Let's get started!
Best task management tool comparison chart (top 10 highest rated programs)
Looking for the best task management tools and task organization software currently available? Here’s a quick overview.
Best task management software overall
Starting at $10/seat per month
Free/starts at $10.99 per user per month
Teams looking for simple software & flat-fee pricing
Free/$11 per user per month
Individuals & small businesses
Free/starts at $5 per user per month
Cloud-based task manager for small & large teams
Free/starts at $5 per user per month
Teams with different projects
Starts at $5 per user per month
Teams in need of a simple to-do list task tracker
Free/starts at $4 per user per month
Real-time collaboration & streamlining workflows
Starts at $9.80 per user per month
Highly visual task tracking
Free/starts at $10.95 per user per month
Spreadsheet users in need of task planning software
Starts at $7/month
What is the best task management software? Here’s our top 10 list:
What is the best task management software for your business? That depends on a number of factors, including the scope of your tasks and the unique requirements of your organization. We bring you our top 10 business task manager tools for companies of different sizes, goals, projects, and needs!
1. monday.com (best task management software overall)
monday.com is our top choice for the best task management software overall. This powerful tool enables you to create custom workflows, organize and assign tasks to team members, collaborate on projects in real time, track time spent on individual tasks, and more. Its intuitive interface makes it easy to get up and running right away, while its powerful features and customization options make it an excellent choice for businesses of all sizes.
The user interface of Monday.com is similar to a spreadsheet, but it has many more features that make it more useful and interesting than a simple spreadsheet. Thanks to the collection of standard productivity features, you have a solid foundation for task management, including time tracking, automated notifications, dependencies, timeline views, and integrations.
Like most other task and work management apps, monday.com has multiple plans available. The well-known Kanban view is included in all plans, but subscription plans also give you access to the timeline, calendar, and map views.
There is a plan that is 100 percent free forever and gives you access to more than 200 board templates to aid in lead generation, campaign planning, and project management, to mention a few. Although you can only save 500MB worth of files, you can create and save an unlimited number of docs. A freelancer or very small team should be able to get by with just one board per dashboard.
Free-forever plan available
Unlimited docs on all plans
Multiple plans for scalability
Powerful features for collaboration, task management, and time tracking
Costly; minimum of three users for each paid plan
Limited storage even on premium plans
Pricing is broken down into the four feature sets and categorized by seat (team size). The modules increase in an unusual sequence (3, 5, 10, 15, 20), and you must begin with a minimum of three seats:
Basic plan - $10 per seat/month
Standard - $12 per seat/month
Pro - $20 per seat/month
Users who opt for an annual plan save 18% per month.
2. Asana (best large team task manager for windows)
If you are looking for a collaborative task manager that can scale and grow with your organization, Asana is an excellent choice. With features like subtasks, custom workflows, advanced notifications, task dependencies, calendars, and more, this powerful online task manager for teams enables teams of all sizes to stay on top of their tasks and collaborate effectively on complex projects. Plus, the user-friendly interface makes it easy for anyone to get up and running right away.
As one of the best task management software for Windows, this tool has a well-designed, intuitive interface that is easy to navigate and simple to customize. This flexibility allows users at all levels of an organization – from individual contributors to managers and executives – to quickly adopt the tool as their needs change over time.
Like most task management tools, Asana has a range of pricing options to suit the needs and budgets of different organizations. Regardless of your plan, you get access to powerful features like custom workflows, advanced notifications, team discussions and messaging, task dependencies and milestones, file sharing and storage, calendar views, reports and analytics, integration with other apps, and more.
Asana even includes a free plan that is suitable for use by even small teams. There are no restrictions on how many projects, tasks, or storage you can have for your account, for instance. However, the total file size is 100MB for all files. You can connect over 100 external apps to your Asana account on any plan. On the free plan, Asana does not get you access to all available views, such as the timeline view, which resembles a Gantt chart.
Free plan available with no restrictions on projects and tasks
Powerful task management features and capabilities for team collaboration
Intuitive, user-friendly interface that is easy to learn and use
An unlimited number of guests
No user minimum on paid plans
Paid plans can be expensive
24/7 support only available to enterprise plan users
In addition to the free Basic plan, Asana offers two more plans:
Premium - $10.99 per user per month billed annually OR $13.49 per user billed monthly
Business - $24.99 per user per month billed annually OR $30.49 per user billed monthly
3. Basecamp (top simple task management application)
If you are looking for a simple task managing application that is easy to use and doesn't require any training or onboarding, then Basecamp is an excellent choice. This powerful software gives you all the essential features you need to manage tasks effectively and get organized, including message boards, shared calendars, file sharing and storage, time tracking, automatic check-ins, and more. Plus, the user-friendly interface makes it easy for anyone to get up and running right away.
Basecamp features one dashboard that all users can see. The dashboard is further divided into teams and projects for quick navigation.
Each project gets a more in-depth organizational structure with to-do lists, message boards, schedules, document and file storage, and group chat. Basecamp has an interesting "big picture" tool called Hill Charts - a way to track the progress of a project with clear goals over time.
Another key feature of Basecamp is its flexibility. The tool can be used by individuals at any level in an organization – from individual contributors to managers and executives – to manage and track task progress effectively. And while there are certainly more powerful task management tools available, Basecamp's simplicity and ease of use make it a great choice for teams that don't need advanced capabilities.
However, while Basecamp is highly affordable compared to other task management solutions on the market today, it can still be quite expensive, depending on your needs. For example, if you require time tracking or custom workflows, you will need to upgrade to a paid plan.
Additionally, the lack of 24/7 support can be a drawback for some users, as it means that if you experience any issues with the software or have questions about its use, you won't be able to get help from the developers immediately.
Free plan available
Flat-fee pricing for Business plan
Flexible enough to be used at any level in an organization
Paid plans have no limits on features
Direct and group chats in real-time
Free plan has lots of limitations
There are no Kanban boards or Gantt views
Lack of 24/7 support
Basecamp’s pricing plan is incredibly simple. There are no multiple tiers; organizations pay $11 per month per user.
4. Trello (best task management software for individuals & small businesses)
If you are looking for a user-friendly task management software that is packed with features, but won't overwhelm you or your team, then Trello is the right choice. Trello is a visual task management software with a generous free version that is enough for most solopreneurs and even small to medium-sized businesses. It's a Kanban-style task management tool that lets you organize a project on the project board.
This powerful and flexible tool makes it easy to organize tasks and track project progress over time. Plus, its intuitive interface makes it easy to get up and running quickly, so whether you are an individual or part of a small business, you can start managing your tasks more efficiently right away.
Trello gives users the ability to organize projects into boards. Each board is then divided into lists that contain cards, which represent tasks and milestones within each project. You can assign team members to cards, attach files from Google Drive or Dropbox, set due dates and priorities, and more. Trello also features a wide range of integrations with other applications, such as Gmail and Slack, for even greater flexibility and convenience.
Plus, Trello gives users extensive control over how they view information on their boards. Each view is fully customizable to match your preferences. For example, you can opt to view each card as a checklist or list. And while Trello is simple enough to be used by individuals and small businesses, it also has enough flexibility and features that more complex operations will find its capabilities satisfactory.
Trello is easy to understand and almost fun to use, but it lacks more powerful automation features. For example, there are no workflow capabilities, which means that even if you do need features like time tracking or advanced reporting, you won't be able to find them here.
Generous free plan
Intuitive interface makes it easy to get up and running quickly
Customizable views and card options
Unlimited integrations on all plans
No priority support until Premium plan
Lacks advanced features for larger teams
The software offers a free plan, which allows users to manage up to 10 different boards with unlimited lists and cards.
Paid plans are as follows:
Standard - $6 per user/month ($5 per user/month if billed annually)
Premium - $12.50 per user/month ($10 per user/month if billed annually)
Enterprise - $6 per user/month ($210 per user/year if billed annually)
5. ClickUp (best task management system online)
If you are looking for a powerful and flexible cloud based task manager that is easy to use and customize, then Clickup is the right choice. This comprehensive tool makes it simple to organize tasks and manage projects in an intuitive interface that is highly customizable to meet your needs. Plus, with features like time tracking, advanced reporting, custom workflows, and more, ClickUp is a great choice for teams both large and small.
With ClickUp, users can organize projects into Workspaces. Then within each workspace, they can add teams of people to complete tasks together. Users can assign tasks to individual team members or groups via drag-and-drop functionality or custom fields, which makes it easy to keep everything organized and streamlined.
A wide range of features in ClickUp make it one of the highest-rated task management software, including templates, creating recurring tasks, prioritizing tasks, notifications and reminders, and many more!
In addition to being an online task management system that can be accessed via any browser, users can also download Clickup as a mobile app on iOS and Android devices or use the Microsoft Windows/Mac desktop version. Plus, ClickUp offers integrations with applications like Jira, Google Drive, and Asana to provide even greater flexibility and customization.
ClickUp also offers a generous free version that includes all of the features mentioned above. However, the free ClickUp plan is most suitable for a single user or a small team, as it restricts you to five spaces, 100 lists per space, and 100MB of file storage.
Free-forever plan available
Unlimited users on all plans
Highly customizable dashboards and task templates
Time management and tracking available on all plans
Automations limited per month on all plans
Some views are limited by plans
In addition to the free task management option, ClickUp also has several paid plans:\
Unlimited - $5 per member per month
Business - $12 per member per month
Business Plus - $19 per member per month
Enterprise - available upon request
6. Infinity (the most flexible task managing program)
If you are looking for a task manager program with lots of flexibility, then Infinity is the right choice. This tool was developed out of the need for versatile and flexible task management software. Infinity makes it easy to organize tasks and manage projects in an intuitive interface that can be customized to meet your needs.
This tool offers users a number of different ways to organize their tasks and projects, including Projects, Spaces, Boards, Lists, and Cards. Users can start by creating a Project on the main dashboard that includes all of the other organizational tools available within Infinity. From there, they can add Spaces and spread out their workspace into different levels of detail.
In addition to the flexible organizational tools, Infinity also offers a variety of features that make it a top-rated task management program. These include custom attributes, attachments and links, notifications, public boards, 50+ templates, and many more!
Beyond the features, Infinity also offers great support with its user-friendly platform and responsive customer service. Plus, it is available as both a desktop and mobile app, making it easily accessible from anywhere.
Overall, if you are looking for a highly customizable task management tool with lots of flexibility and great support, then Infinity is a perfect choice. Even though there is no free plan available, Infinity does offer a free 14-day trial.
Flexible organizational tools that can be customized to meet your needs
Powerful features, including custom attributes, attachments and links, notifications, public boards, templates, and more
Easy-to-use platform with responsive customer support
Available as both a desktop and mobile app for easy access from anywhere
Integrations with Zapier & Clockify
No free plan
Limited automation and integrations compared to other task management tools on the market
Infinity’s pricing plans are based on the number of users in the team. There are three plans available.
Basic - $5 per user/month
Pro - $8 per user/month
Enterprise - available upon request
Users who choose annual billing save 25% off each plan. In addition, the minimum number of users for each tier is three.
7. Todoist (excellent to-do task tracking software)
Described as the "number one to-do list app" by PcMag, Todoist is a powerful task tracking tool that offers users everything they need to organize and manage their tasks. This includes features for creating and prioritizing tasks, scheduling due dates, setting reminders, monitoring productivity levels, collaborating on projects with others, and more.
This task tracking application features a clean and simple interface so that anyone can figure out how to use it. Todoist allows you to make a list of tasks in a project and assign them to other users in seconds. You can even invite people who aren't users to see your projects and work on them with you. When it comes to views, list and calendar views are available only, but you can add an integration to get Gantt chart views.
In addition to these core features, Todoist also offers an impressive list of integrations and automation. For example, users can connect this task monitoring software to other popular tools like Gmail, Slack, Google Drive, Salesforce, and much more. This makes it easy to manage tasks directly from the tools you already use every day.
Todoist provides a free plan that can be used for an unlimited amount of time but has certain restrictions. For example, the number of ongoing projects is limited to five, and so is the number of collaborators per project. The slight loophole with the limited project is that the limit doesn’t apply to archived projects, so if you work quickly on small projects, you could make Todoist’s free plan work for you.
Clean and simple interface that is easy to use
Powerful task-tracking features to help you manage your tasks more efficiently
Paid plans are quite affordable
Wide range of integrations and automation available
Only calendar and list view are available
The free plan is limited
In addition to the free plan, Todoist has two more plans:
Pro - $5 per user/month ($4 per user/month if billed annually)
Business - $8 per user/month ($6 per user/month if billed annually)
8. Wrike (versatile project task tracking software)
Wrike is a versatile project and task management software that offers users everything they need to streamline their workflow and keep projects on track. This includes features for managing tasks, sharing files, monitoring progress, collaborating with others in real time, automating routine processes, and much more.
What makes Wrike one of the best project management software available are the flexible collaboration features. You can collaborate with team members in real time and see updates as they happen, or you can work offline if you prefer. In addition, Wrike makes it easy to communicate about tasks via comments and mentions.
Other key Wrike features include advanced task management tools that allow you to set priorities and due dates, assign tasks to other users, and track progress for each task. With the built-in time tracking feature, you can also see where team members are spending their time and identify bottlenecks in your workflow. All of this information is easily accessible from Wrike's central dashboard, so you don't have to jump between multiple tools to stay on top of everything.
Wrike is available in several plans, but there is no forever-free plan available. However, users can try out each plan for free for a limited period of time.
Flexible collaboration tool for real-time updates
Advanced task management features
Built-in time tracking
Free trial available
The tool can be quite pricey
There is no forever-free plan
Wrike has four plans in total:
Professional - $9.80 per user/month
Business - $24.80 per user/month
Enterprise - available upon request
Pinnacle - available upon request
9. Quire (excellent, highly visual task tracking software)
Quire is a highly visual task tracking tool that makes it easy to create and manage your tasks in an intuitive, streamlined interface. With Quire, you can easily organize your tasks into projects and categories so that you always know what needs to be done next.
This task-monitoring software is all about getting things done, which is why its Nested Task List lets you break up tasks into small, easy-to-handle steps. Once you've set up your workflow, you can use a Kanban board or a timeline to see all of your tasks at once. With sublists and smart folders, you can put tasks from different projects in one place and organize them so you can focus on the most important ones.
In addition, this task-tracking application provides a variety of handy integrations that allow you to connect your tasks with other tools you use every day. With integrations for popular project management and productivity tools like Zapier, Slack, and GitHub, Quire makes it easy to manage your tasks no matter what tool you prefer.
Flexible task organization features, including nested tasks and smart folders
Intuitive Kanban board for visualizing your workflow at a glance
Variety of integrations with other productivity tools
Free plan is available
The free plan has certain limitations
Some users may find the interface too streamlined or minimalist in nature
In addition to the free plan, Quire has three paid plans:
Professional - $10.95 per user/month
Premium - $18.95 per user/month
Enterprise - $24.95 per user/month
Users who opt for annual billing get a 20% discount.
10. Smartsheet (best task planning software for spreadsheet users)
If you like using spreadsheets to plan and organize your tasks, then Smartsheet is the task management software for you. This versatile tool allows you to create and share custom workflows that can be built around any process that you need to manage.
With its robust list of features, Smartsheet makes it easy to get started with project planning. You can create and assign tasks, set deadlines, and track progress in real-time to stay on top of your workflow.
Smartsheet gives all users a few different views, such as Gantt, grid, card, and calendar. All plans come with an unlimited number of sheets and viewers, which makes it easy to work on multiple projects at once and share them with other users on your account. Smartsheet also lets you automate workflows, but the cheaper plans only let you do 250 automations per month.
This task planner software also provides powerful integrations with productivity applications such as Trello, GitHub, Office 365, and Slack so that you can easily manage your tasks while using the other tools you rely on every day.
Flexible task management tool for spreadsheets users
Plans have minimum user requirements
Variety of views and workflows available
All plans support integrations
Automations allowed on all plans
There is no free plan available
Not all plans include all integrations
Smartsheets has three plans available:
Pro - $7 per user/month, billed yearly (10 users max)
Premium - $25 per user/month, billed yearly (3 users min)
Enterprise - available upon request
What is task management software & what does it do?
A task management platform is a type of program that helps you organize your tasks and keep track of everything in one central location. Using task management apps, you can easily set deadlines for your tasks and receive reminders when those deadlines are approaching. In addition, these programs typically feature project management capabilities, making it easy to manage multiple projects at once.
Some of the key features of these tools include the ability to create custom task lists, add due dates and reminders, assign tasks to different people, collaborate with others on projects, and track time spent on individual tasks. Many also offer additional features such as project templates, file-sharing capabilities, notes and comments for each task or project, and workflow management.
Additionally, a good task management tool should make it easy to track time spent on individual tasks and offer additional features such as notes and comments for each task or project. Ultimately, the best tool will depend on your specific needs and preferences.
The greatest advantage of using a task management app is that it allows you to keep an eye on everything related to task management from a single dashboard. In addition, these tools also ensure:
Reduced risk of information loss. As the assignees finish their tasks, you may share a lot of documents, passwords, and other information with them. With a task management tool, you won't lose as much information because you'll be able to put everything in one place.
Easy task delegation and better teamwork. You don't have to email team members or call them into the office to give them specific tasks. When you give a task to a member using a task management tool, that person will get a message about it. Then, you can use the comments section to work on team tasks together from far away.
Effective prioritization. One of the best things about a task management tool is that it lets you set priorities for your employees' work. It might be hard for people on your team to switch between tasks. Prioritization helps team members better manage their time and understand the order in which tasks should be done.
Better focus. A task management tool takes away the feeling that you have to finish a big task in a certain amount of time. Because it lets you break up big tasks into smaller, easier-to-handle ones that make it easier to concentrate.
Which task management program is best for me? Key takeaways
When choosing a task management program, there are several factors to consider. Some of the most important considerations include the level of flexibility and customization offered by the tool, as well as the availability of integrations with other productivity applications. Additionally, many task management programs offer different views or workflows to suit different users' preferences and needs. Finally, some programs have a free plan available, while others may offer discounted pricing for annual billing.
Here are three key factors to pay attention to, in case you're still unsure of what to look for in a task management tool:
Choose a software program for managing tasks that is adaptable and easy to use so that it may develop along with your team and projects.
Remember that using this application must help you manage tasks, collaborate with your team, and manage your budget while also serving as a central organizing and communication hub.
Make sure you have access to a top-notch Help Center and a customer support team that is available to help you whenever you need it.
Choosing the best task management program for your needs ultimately depends on your preferences and workflow requirements. To get started, consider evaluating different tools based on these key factors and comparing their features and pricing options. Whether you prefer custom workflows or powerful integrations with other applications, our article will undoubtedly help you find a task management program that fits your needs.