Best Personal CRM Software Tools & Relationship Manager Apps

Last Updated:Wednesday, February 7, 2024

Quick Summary:

The personal is professional. And the professional is personal. Every encounter can become a contact, customer, or client. That’s why successful networking starts with using the best personal CRM solution.

In this article, we’ll discuss some of the best personal CRMs, their benefits, drawbacks, pricing, and much more, so let’s dive right in!

A personal customer relationship management tool is crucial to keep up with everyone you know. Whether they’re friends, family, business associates, or potential leads, this article digs into the pros and cons of some of the top personal contact management systems out there. We include the best free personal CRM systems on the market.



What is a Personal CRM & What Does it Do?

A personal CRM is a set of tools that combine a detailed address book, a day planner with reminders, a calendar and event manager, and a streamlined way to handle communications that are regularly updated in real-time. Other top CRM tools can include business card scanners, trip planners, sales campaign planners, trackers, and even journal features.

While there are much more advanced CRM systems for large enterprises, good personal CRM apps are often a quick and affordable way for any business professional to amp up the organization, manage workflows, maintain solid relationships, and expand professional networks.


What is the Difference Between Personal CRM Software and Personal Relationship Manager Software?

Personal CRM software is like personal contact management software but with more functionality. Imagine combining Google Sheets and HubSpot CRM, but not quite. CRM for personal use is for everything from contact data to communication histories. But that can also be parlayed into email marketing or sales efforts. There are many industry-specific personal CRMs, for example, with real estate or other one-to-one services.

Personal contact management software focuses on contacts alone. It’s great for following up on birthdays or callbacks. It can even manage social media friends and contacts. For personal businesses, contact management software helps forge deeper and longer relationships. Of course, personal CRMs do that, too, but there is so much more.


Personal CRM Tools & Personal Relationship Manager Software Comparison (Top 10 Highest Rated)


Best for

Pricing starts at



Best personal CRM software overall

$8.33 /user/month

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Top open-source contact manager

$9 per month

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Top personal relationship management software

$1.49 per month

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Best free personal contact management software

$10 /user /month

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Great personal CRM app for Gmail users

$18 /month

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Good contact relationship management app for email marketing

$15 /user /month

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Keep My Friends

Best CRM for individuals

$9 /month

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Top personal CRM system for AI automation

$17/user /month

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Good personal contact manager for mobile users

$9.99 per month, billed annually

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What is the Best Personal CRM Software? Here’s Our Top 10 List:

When you browse the app store, you’ll see many personal CRM solutions. That’s because personal relationship management has become a huge part of our social organizing. It's time to take a tour of the top personal CRM apps. The list has relationship management tools for all purposes and pricing points.


1. Contacts+  (Best Personal CRM Software Overall)

Contacts+ personal CRM software contacts feature overview

Why We Chose It:

Contacts+ is accessible on mobile, desktop, and web browsers and syncs contacts from Google, Apple, and Microsoft suites. It’ll de-duplicate any data, search your network for updates, and index all contact info, notes, and tags for granular searching. For calls, Contacts+ blocks spam and gives you advanced caller ID. There’s also a business card scanner.      


The business card scanner uses real human beings to transcribe the details, and only at about a 20-minute real-time delay, so there is less room for error. Contacts+ gets flexibility points for allowing users to bounce between operating systems and devices. Overall, this is the best personal CRM software.


The free plan is tempting. However, you should get the premium plan to leverage this tool the most.


  • The basic plan is free 

  • Premium plan is $8.33 per user/month, billed annually

Visit Site
Go to Contacts+’s official website


2. Monica (Top Open Source Contact Manager)

Monica open source contact manager dashboard

Why We Chose It:

Monica is an open-source CRM that prioritizes personal over professional relationships. It shows how your contacts are connected. You can add notes, set reminders for contacts, and see all your past conversations with each. The dashboard lists your upcoming (and past) scheduled engagements. There’s also a mobile app.


Although it promotes itself outside the work world, Monica can still help small business owners. Its layout is pleasing to the eye (especially for those with minimalist tastes), but this also means a near-effortless learning curve. The journal is a great added touch, too.


Yes, it’s light and easy to use. This means that after a while, the functionality might seem limited, especially if you plan to turn your personal relationship manager into a pro tool down the line.


  • Monica offers a free plan 

  • Unlimited plan is $9 per month or $90 per year

Visit Site 
Go to Monica’s official website


3. Hippo (Top Personal Relationship Management Software)

Hippo personal relationship management software events feature

Why We Chose It:

Hippo is a memory aid and a straightforward CRM. For each contact, you can add notes and even to-do lists. You can schedule meetings and events and get reminders. This lightweight app is strictly for iOS devices like iPhones.


Hippo's simplicity, minimal tools, and total ease of use help It live up to its sole promise: to stamp out forgetfulness. Either way, it's pretty cheap.


Hippo is a mobile app that works only on the iPhone. So, the con here is that it is just not for everybody. As a CRM platform, it lacks advanced features like workflows and automation.


  • The unlimited plan is $1.49 per month / $14.99 per year  

Visit Site
Go to Hippo’s official website


4. Airtable (Best Free Personal Contact Management Software)

Airtable free personal contact management software

Why We Chose It:

Airtable handles contact, project, and idea management as a network of customizable spreadsheets. You can lay out views on timelines, Kanban cards, or in calendar mode. It auto-scans spreadsheets for related material to create links in your larger database. There’s a form maker that embeds to your site and feeds results back to Airtable. Aside from being a personal CRM, it’s pretty good for salespeople, too.


Airtable comprises the power of a networked database but with the ease of a simple spreadsheet. The platform can seriously organize your thoughts, goals, and relationships. This is great for a small business or a big life task, like finding an apartment or applying for a new career.


This set of contact management tools is good as a personal CRM solution and a professional one. Sadly, sometimes, it does not perfectly fit either category.


  • Airtable offers a free version

  • Plus plan is $10 per user/month, billed annually

  • Pro plan is $20 per user/month, billed annually

  • Contact Airtable for an Enterprise plan quote

Visit Site
Go to Airtable’s official website


5. FollowUp for Email (Great Personal CRM App for Gmail Users)

 FollowUp for Email used as a Personal CRM App for Gmail Users

Why We Chose It:

FollowUp for Email used to be FollowUp Personal CRM. It works in Gmail with your Google contacts. You can add notes to contacts, see all engagement histories, and search using standard or custom filters. A clear list view shows all your scheduled meetings, tasks, and events. As the name suggests, there’s a feature to set reminders so you never fail to follow up.


As a Chrome extension, FollowUp CRM feels like second nature for regular Google users. It’s not just simplicity, which it has in spades, but as an extension, it transforms Gmail into a powerful business tool.


This is less of a customer relationship management suite and more of a tool for remembering important details about contacts and receiving follow-up notifications. Still, it streamlines emailing well.


  • Starter plan is $18 per month, billed annually

  • The professional plan is $29 per month, billed annually

  • Salesforce Edition plan is $40 per month, billed annually

Visit Site
Go to FollowUp for Email’s official website


6. Streak (Good Contact Relationship Management App for Email Marketing)

Streak CRM used as a contact relationship management app for email marketing

Why We Chose It:

Streak is a Chrome extension for Gmail. You can compose emails and schedule them down the road or save them for blast campaigns. It has an email thread splitter, where each new convo can have separate recipients. A tracker tells you when someone opens emails. Finally, there are basic sales pipeline and spreadsheet features. 


Being able to simultaneously prepare emails for the masses while maintaining a personal touch is one of the main pros Streak gives users. It helps maintain relationships and saves lots of admin time while doing so. 


This is strictly for Gmail, so it is limiting as a total lead management tool. Also, the free version is nice, but you have to pay for the good functionality.  


  • Streak offers a free version with basic CRM features 

  • Solo is $15 per user/per month, billed annually

  • Professional is $49 per user/per month, billed annually 

  • Enterprise is $129 per user/per month, billed annually 

Visit Site
Go to Streak’s official website


7. Keep My Friends (Best CRM for Individuals)

Keep My Friends CRM for Individuals

Why We Chose It:

The main focus of Keep My Friends is in the name. Once you’ve added personal and professional relationships to this simple CRM system, you choose a timeline for how often you want to stay in touch. Automated reminders help you stay in contact. You can easily view all upcoming reminders and all past communications.    


If you’re tired of hearing, “Why haven’t I heard from you in a while?” then Keep My Friends might be the most base-level CRM solution to this problem. It’s geared more towards personal relationships than for growing a business network.


It's super lightweight and easy to use, but It's truly only for personal CRM. Even startups with tight budgets might not get much out of this.


  • Unlimited plan is $9 per month

Visit Site
Go to Keep My Friends’ official website


8. Cloze (Top Personal CRM System for AI Automation)

Cloze Personal CRM showing individual contact preview

Why We Chose It:

Cloze is an all-in-one AI app to manage relationships, inboxes, and contacts. It pulls contact info from multiple communication channels, as well as social data from LinkedIn, Facebook, and Twitter. Algorithms determine which contacts are important and nudge you to keep in touch. For emails, there are reminders, trackers, schedulers, and reusable templates. There is good tracking for phone calls, too.


It’s the AI that gives Cloze a leg up. As contact lists grow and engagements stretch into the past, it’s great to have an intelligent app to help keep track of who’s who and when you should contact someone. The info-collecting also cuts down on dull data-entry time.


Cloze is one of the more expensive CRMs on the list. That’s a drawback, for sure. It also lacks a fun look and feel.  


  • Pro plan is $17 per user/per month, billed annually

  • Silver plan is $21 per user/per month, billed annually

  • Gold plan is $29 per user/per month, billed annually

  • Platinum plan is $42 per user/per month, billed annually

Visit Site
Go to Cloze’s official website


9. Covve (Good Personal Contact Manager for Mobile Users)

Covve In touch feature showing people you should contact soon

Why We Chose It:

Covve is a personal CRM that boasts many AI-driven features, such as auto-reminders of who to contact and when, notifications when you’re losing touch with certain contacts, and sophisticated proprietary technology and external sources to find and suggest information for your contacts. The platform’s unique AI-powered News Engine notifies you of news pieces that might affect your contacts so that you can be the first to reach out. 

We have a Covve review, so make sure to check it out for more details.


Covve goes with you everywhere, available on iOS, Android, and the web. The platform takes your and your contacts' privacy seriously. Plus, interactive contact mapping, filtered by country and industry, notifications, contact referrals, and automatic updates to your address book make this a serious option for padding out your network. 


You can expect a slight learning curve for Covve. If you have the time to learn all the tools, you’ll be well off, though.


  • Covve offers a free version

  • Covve Pro is $9.99 per month, billed annually

Visit Site
Go to Covve’s official website


What is the Best Personal Contact Management Software for Me? Our Conclusion

Whatever the purpose of meeting people and collecting contacts, any of the above CRM systems hands-down beat a folder full of spreadsheets or a thick wad of business cards any day. That's because the idea of getting a personal CRM is not merely to collect contacts but to manage and deepen relationships- to think about people first and profit later. 

So, drop those Google Sheets already. An investment in personal CRM is all about going long. It’s a commitment to growth.


Personal CRM FAQs

What is a Personal CRM?

A personal CRM, or personal customer relationship management, is a tool or system individuals use to manage and nurture their personal and professional relationships. It’s like a digital address book on steroids, helping you keep track of contacts, interactions, and important details about people in your network.

Personal CRMs can include features like contact management, notes, reminders, and integrations with email and social media.

They’re designed to boost relationship-building by providing a centralized and organized way to stay connected, remember important information, and follow up with contacts.


What is the Best CRM for an Individual?

There’s a wide range of CRMs for individuals. They all meet different needs and have their strengths and weaknesses. For instance, HubSpot CRM is user-friendly and free, offering email tracking and integrations, while Zoho CRM is versatile, with a free version and features like contact and lead management.

Streak integrates with Gmail, making it ideal for those heavily reliant on email. In contrast, Trello, while not a traditional CRM, can be adapted for simple CRM needs, especially in task and project management.

Pipedrive is excellent for individuals focused on sales, providing a visual pipeline for deal management. Choosing the best one depends on your workflow, preferences, and specific requirements.


Should I Have a Personal CRM?

A personal CRM is like a helpful assistant for keeping your contacts and interactions organized. It’s great if you want to remember important details, set reminders for follow-ups, and save time managing your network. While it’s not a must for everyone, it can make building and maintaining relationships easier. Consider it if you like staying organized and efficient in your personal and professional connections.


Does Google Have a Personal CRM?

Google doesn’t have a dedicated personal CRM. However, Google Contacts, part of the Google Workspace, serves as a basic contact management tool. While it doesn’t offer all the features of a comprehensive personal CRM, Google Contacts allows you to store and manage your contact information.

For a more advanced Personal CRM experience, individuals often integrate third-party CRM tools with Google Workspace or use other tools available in the market.