Todoist Review 2023: App Pricing, Features, Pros & Cons

Saturday, February 11, 2023
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If you're someone who's always looking for ways to stay organized and on top of things, you've probably heard of Todoist. 

This handy app is great for personal use and small team collaboration, and it’s a must-have for anyone who wants to stay productive and efficient. In this Todoist review, we’ll dig into the apps most remarkable features, as well as pros and cons.

So, without any further delay, let's explore what Todoist has to offer!


 

Todoist review 2023: Is Todoist any good?

This Todoist review confirms that Todoist is definitely worth trying out. With its user-friendly interface, versatile features, cross-device compatibility, and generous free plan, it's a top choice for anyone looking to get more organized and productive.

Now let's dive into more detail about why Todoist is such a great productivity app. One of the first things you'll notice about Todoist is its intuitive and user-friendly interface. Even if you're new to task management apps, you can start using Todoist immediately with a minimal learning curve. The app's design is simple, clean, and easy to navigate.

But don't let Todoist's simplicity fool you - it's still packed with features that will help you get more done in less time. With Todoist, you can easily create and organize tasks, set due dates and reminders, assign tasks to specific projects or labels, and even add comments and attachments.

Another great thing about Todoist is how versatile it is. Whether you're using it for personal or business use, Todoist has you covered. You can create separate projects and labels for different areas of your life, such as work, home, and hobbies. And with integrations with other apps such as Google Calendar, Slack, and Trello, Todoist seamlessly fits into your existing workflow.

One of the best things about Todoist is its cross-platform capabilities. Whether you're on your phone, tablet, or computer, you can access your tasks and projects from anywhere. And with offline functionality, you can even access your tasks when you don't have an internet connection. 

And did we mention there’s a free plan? The free plan includes features such as task scheduling, subtasks, and integrations with other apps, making it a great choice for those on a budget.

We’re such fans of Todoist that it has landed on our list of 10 best to do list software that includes other big names like Toodledo and TickTick. 

 

Todoist pricing plans

First of all, how much does Todoist premium cost? Let’s first review Todoist prices:

Todoist plans

Monthly price

Annual price

Check current Todoist price

Free 

$0/month

$0/month

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Pro 

$5/month

$4/month

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Business 

$8/month

$6/month

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How much does Todoist cost for nonprofits?

Currently, Todoist doesn’t offer any discounts to nonprofit organizations and charities. The Todoist Pro and Business plans are available at the regular price. 

 

Are there any Todoist coupon codes or promo discount vouchers?

We did the research, and it seems there are no Todoist coupon codes or discount vouchers at this time.
 

Todoist free vs premium: what’s the difference?

The free version of Todoist is a great place to start if you're new to the app or if you have basic task management needs. However, if you're a power user or need more advanced features, the Pro and Business plans are worth considering. 

Here are some of the key differences between the Todoist premium vs free plans:

  • Project and task limits: The free version of Todoist allows you to create up to 5 active projects with up to 300 active tasks per project. In contrast, the Pro comes with up to 300 active projects, and the Business plan with up to 500 per member.

  • Collaborators: With the free version of Todoist, you can share a project with up to 5 collaborators. The Pro plan allows up to 25 collaborators, while the Business plan has a limit of 50 collaborators per project.

  • Activity history: The free version of Todoist shows the activity history for the last seven days only. The Pro and Business plans come with unlimited version history.

  • Reminders: The free plan doesn’t let you set up reminders. 

  • File uploads: The free plan has a maximum file upload limit of 5 MB. If you opt for the paid plans, you can enjoy a much higher file upload limit of up to 100 MB.

  • Automatic backups: With the Pro and Business plans, you can enjoy automatic backups of your tasks and projects. The freemium version lacks this feature.

 

Todoist overview: what is Todoist & what is Todoist used for?

Todoist is a popular task management app that helps users stay organized, productive, and focused. Todoist also functions as a powerful project management software, as it lets you create, manage, and monitor projects. 

Todoist allows you to create to-do lists, set reminders, and collaborate with others on tasks and projects. The app is available on multiple platforms, including web, mobile, and desktop, and millions worldwide use it.

The parent company of Todoist is Doist Inc., which has also developed another application called Twist. Twist is a team messaging and collaboration tool that provides a streamlined platform for teams to communicate and work together effectively.

At its core, Todoist is designed to help you manage your tasks more effectively. You can create projects and sub-projects to organize your tasks by category or theme, and you can use labels and filters to quickly find the tasks you need. 

Todoist also offers advanced features like natural language input, which allows you to add tasks using plain English, and recurring tasks, which lets you automate the creation of tasks that repeat on a regular basis.

This app is used by a wide range of people, from busy professionals to students to stay-at-home parents. It's ideal for anyone who needs help managing their to-do list and wants to be more productive and efficient with their time. Some common use cases for Todoist include:

  • Personal task management: Todoist is one of the best work from home apps that helps you keep track of personal tasks like grocery shopping, errands, and appointments.

  • Project management: Use Todoist to manage projects for work, school, or personal projects.

  • Collaboration: Use Todoist to collaborate with others on shared projects and tasks, either in a personal or professional context.

  • Time management: Use Todoist to prioritize your tasks and make sure you're focusing on the most important things first.

  • To do lists: What is a to do list and how can it help with task management? Using Todoist will answer all of these questions for you.

 

Todoist features list

The main features of Todoist are:

  • Task management

  • Integrations

  • Desktop and mobile apps

  • Natural language input

  • Productivity reports

  • Collaboration 
     

1. Task management

Task management is at the core of what Todoist offers, and the app provides various features to help you manage your tasks more effectively. 

There's the Projects feature, a way to group related tasks together. For example, you might have a project for work-related tasks, another for personal tasks, and another for a specific project you're working on. Projects can be color-coded to help you differentiate among them and have sub-projects so that you organize your tasks in a hierarchical structure.

You can then populate your Projects with tasks. Tasks are individual items on your to-do list. In Todoist, you can create tasks quickly and easily and add details like due dates, labels, and priority levels.

And if you want to categorize your tasks, you certainly can! You can easily assign multiple labels to each task and organize and filter your tasks in different ways. For example, you might have labels for "Work", "Home", "Urgent", and "Important".

You’ll be able to view your tasks in a list view or in a Kanban board (board view). 

Filters are a powerful way to view your tasks based on specific criteria. For example, you might create a filter showing all tasks due today or all tasks tagged with a particular label.

Todoist also lets you set reminders for your tasks, so you'll always remember something important. You can set reminders for a specific date and time or a location-based reminder that triggers when you arrive at a specific location.
 

2. Integrations

Todoist has integrations with a wide range of other apps and services. There are integrations for project management, communication, automation, productivity, and more.

For example, you can easily integrate Todoist with Google Calendar. With the Google Calendar integration, you can see your Todoist tasks directly in your calendar so that you can keep track of your schedule and to-do list in one place.

The Slack integration allows you to create and manage tasks in Todoist directly from within your Slack workspace. This integration makes it easy to stay on top of your to-do list without switching between apps.

There’s also the option to install a plugin for Gmail and Outlook that enables you to easily transform any email into a task.

Todoist also works with Zapier, which means you can connect Todoist with hundreds of other apps and services.

These are just a few examples of the many integrations available for Todoist. Todoist also works with popular apps like Asana, Dropbox, GitHub, and Salesforce, among others.
 

3. Desktop and mobile apps

One of the great things about Todoist is that it's available on virtually every platform, which makes it easy to stay organized and productive no matter where you are.

There are apps for Android, iPhone, iPad, mac OS, Windows, Android Wear, Apple Watch, and the web. There are very convenient browser extensions for Chrome, Firefox, Safari, and Microsoft Edge. This means you can access your to-do list and manage your tasks from virtually any device, whether iOS, Android or your personal laptop.

Todoist's syncing is reliable and effortless. Whenever you change your to-do list on one device, it will be immediately updated on all your other devices. In other words, you'll be able to stay on top of your tasks no matter which device you're using.

You'll even be able to access your to-do list even when you're not connected to the internet. The app will sync your tasks as soon as you're back online, so you don't have to worry about missing anything important.
 

4. Natural language input

The natural language input feature in Todoist is a powerful tool that allows you to create tasks quickly and easily using plain English. Instead of having to navigate through menus and dropdowns, you can simply type in what you need to do and let Todoist take care of the rest.

Natural language input allows you to create tasks quickly and easily, without having to navigate through menus and dropdowns. It's especially useful when you're on the go and need to create a new task quickly. Plus, it makes the task creation process more intuitive and user-friendly.
 

5. Productivity reports

Todoist offers a variety of productivity reports that allow you to track your progress and analyze your productivity over time. Here are some of the key reports available in Todoist:

  • Productivity trends: The productivity trends report shows you how many tasks you completed each day over a specific time period. 

  • Completed tasks: The completed tasks report shows you all the tasks you completed over a specific time period, along with their due dates and labels. 

  • Activity log: The activity log shows you all the changes you made to your tasks and projects over a specific time period. 

  • Karma trends: Todoist's karma system tracks your productivity over time, assigning points based on how many tasks you complete and how often you use the app. 

  • Daily productivity summary: The daily productivity summary report shows you a summary of your productivity for a specific day, including how many tasks you completed, how long you spent on tasks, and how much time you spent on each project.
     

6. Collaboration 

Todoist allows you to share projects with others to collaborate on tasks and projects in real time. You can set permissions for each collaborator and control who can view, add, or edit tasks in each project.

Tasks can have comments and attachments so you can collaborate more effectively. The activity log in Todoist shows you all the changes made to tasks and projects by each user to track progress and see how your team is contributing to each project.

Todoist's real-time syncing ensures that all team members can access the most up-to-date information, no matter where or which device they're using.

There's a variety of project templates that can be used as a starting point for new projects. This can be useful for getting your team up and running quickly and ensuring that everyone is on the same page.

 

Todoist pros and cons

Here are the advantages and disadvantages of Todoist:

Todoist advantages

Cross-device sync: Todoist's cross-device sync is a key benefit of the app, as it allows you to access your to-do list and manage your tasks from any device. Whether you're at home, at work, or on the go, you can stay on top of your tasks and ensure that everything is up-to-date.

Intuitive user interface: Todoist's user interface is clean and intuitive, making it easy to navigate and use the app. The app is designed to be user-friendly and accessible, so you can get started with minimal effort.

Generous free plan: Todoist offers a generous free plan that allows you to manage your tasks and projects without having to pay for a subscription. With the free plan, you can create projects and tasks, set due dates, and use labels and filters to organize your to-do list.

Connects with Google Calendar: Todoist's integration with Google Calendar is a key benefit of the app, as it allows you to see your tasks directly in your calendar. This makes it easy to keep track of your schedule and to-do list in one place.

Manage personal and business tasks separately: With Todoist, you can manage your personal and business tasks separately, so you don't get overwhelmed with too many tasks. You can create separate projects for each area of your life and use labels and filters to keep everything organized.
 

Todoist disadvantages

Buggy Android and Windows app: While Todoist is generally reliable and has great ease of use, some users have reported issues with the Android and Windows apps. For example, some users have reported that the Android app crashes or freezes, while others have reported issues with syncing on the Windows app. While these issues may not affect all users, they can be frustrating for those who experience them.

Some users may find the paid plans expensive: While Todoist's free plan is quite generous, some users may find the paid plans expensive. The Premium and Business plans offer additional features and capabilities, but they can be costly for some users. 

 

Todoist complaints & praise (Todoist reviews from real customers)

According to positive reviews of Todoist, this is an excellent tool for organizing and managing daily tasks and personal and professional projects. Users appreciate the ability to separate personal and professional tasks and the app's availability on various platforms (web, desktop, and mobile). 

The quick add method and natural language input are also highly praised as they make task creation fast and intuitive. 

Users also highlight how Todoist helps them stay on top of recurring payments and bills, acting as an assistant to avoid nasty surprises and failed charges. Finally, the non-intrusive notifications are a plus as they ensure users stay on track without feeling overwhelmed. Overall, Todoist is praised as a convenient, reliable, and customizable tool that makes task management simple and efficient.

According to negative Todoist reviews, there are some areas where the app could be improved. Some users feel that the premium version doesn't add significant value and that there isn't much difference between the paid and free versions. 

Some users find the app complex and believe that it requires a lot of training to use effectively. 

Finally, some users feel that although the app contains a capability for team collaboration, it does not allow for real-time communication when working on time-sensitive projects. 
 

Review of Todoist support

In case you encounter any difficulties while using Todoist, you can reach out to the support team via email or Twitter. Unfortunately, live chat or telephone support is not available, which may be considered a drawback by some users. The good thing is that Todoist offers an extensive Help Center that includes in-depth user guides and articles covering every aspect of the app.

 

Is Todoist worth it? Our conclusion

After writing this comprehensive Todoist app review, we believe Todoist is a powerful and user-friendly task management app that is well worth considering for personal and professional use. 

With its intuitive interface, cross-device sync, natural language input, and robust task management features, Todoist can help you stay organized and on top of your to-do list. 

While there are some limitations and areas for improvement, such as the lack of detailed calendar view and limited customer support options, the app's generous free plan, team collaboration capabilities, and integration with other apps, such as Google Calendar, make it a valuable tool for staying productive. 

In terms of who can benefit from the paid plans, the Pro and Business plans are best suited for power users, teams, and businesses that have more complex project management needs. The free plan is perfect for individuals and small teams who have basic task management needs and don't need the advanced features of the paid plans. Ultimately, it comes down to your specific needs and budget.

So, is Todoist worth it? Overall, we believe that Todoist is worth it, and we recommend giving it a try to see how it can enhance your productivity and help you achieve your goals. But, in case you try it out and see that it’s not your cup of tea, make sure to check our list of Todoist alternatives for more options.
 

Our final Todoist rating

4.5/5

 

Todoist FAQs

Is there a Todoist family plan?

Currently, there’s no option for Todoist Premium Family Sharing via Apple’s Family Sharing or Google's Family Library. However, if you opt for the Business plan, you can invite your family members to join your Business team. As the admin of the team, you will be billed for all its members.

Is there a Todoist student discount?

Todoist does not currently offer a student discount or any other discounts for its paid plans. The company used to offer a discount for non-profits, but they even removed that possibility. It is uncertain whether the company will bring back special discounts for non-profits, students, or any other category.

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