Best Toodledo Alternatives 2024: Top 15 Similar Competitors
Looking for the best Toodledo alternatives? Or perhaps free alternatives to Toodledo?
You've come to the right place.
In this post, we'll look into the best Toodledo competitors of 2024. Even though Toodledo has earned its reputation in the task management domain, it may not be the perfect fit for everyone.
So whether you're seeking more modern-looking alternatives to Toodledo or simply a tool that aligns better with your unique needs, stick with us.
By the end of this post, you’ll get a clear understanding of which option works best for you.
Let’s dive in!
Top 10 Toodledo competitors with similar products
Here are the apps like Toodledo that we think are the best Toodledo alternatives. Although they are all fairly similar, some Toodledo competitors will be better suited to your circumstances than others so read more about the Toodledo competition below.
Product/service | Best for | Pricing | Website |
Toodledo | Baseline tool | Free plan; $3.99/month | |
Todoist | Best overall | Free plan; $4/month | |
Microsoft To Do | Best free option | Free plan; $6/user/month | |
TickTick | Most similar | Free plan; $2.40/month | |
Evernote | Note-taking functionality | Free plan; $7.99/month | |
Google Tasks | Best cheaper option | Free | |
Asana | Project management capabilities | Free plan; $10.99/user/month | |
Things 3 | Apple users | For Mac: $49.99; For iPhone and Apple Watch: $9.99; For iPad: $19.99 | |
Remember the Milk | Cross-platform availability | Free plan; $39.99/year | |
Any.do | User-friendly design | Free plan; $3/month | |
GQueues | Google Workspace users | Free plan; $3/month |
Here’s our full list of the best Toodledo alternatives 2024:
Are you ready to discover the best Toodledo alternatives of 2024?
In this section, we'll dive deep into a comprehensive list of top task management tools that could offer you both premium and free solutions, matching or even surpassing Toodledo.
But before we jump into the details, we recommend taking a quick look at our Toodledo review to grasp its features better.
Here are 15 good alternatives to Toodledo:
1. Todoist (best Toodledo alternative overall)
Todoist leads our best alternative to Toodledo due to its comprehensive task management. Quick task addition, priority settings, and workload sharing make it user-friendly and efficient, but in many aspects, even better than Toodledo.
Its customizable views, integrations with emails, calendars, and files, along with tangible progress tracking, ensure a smooth workflow. With many positive reviews and integrations with many apps, Todoist shines as an all-in-one, user-friendly solution and an effective alternative to Toodledo.
Todoist is best for:
Students
Freelancers
Solopreneurs
Small teams
Features
Reminders
Due dates
Priorities
Comments
Labels
Integrations
Completed tasks archive
Add tasks via email
Calendar sync
Templates
Productivity trends
Themes
Automatic backups
Collaboration
Pricing
Free
Pro, $4/month, billed annually
Business, $6/month, billed annually
Read our Todoist review
Visit Todoist
2. Microsoft To Do (best free Toodledo alternative)
Regarded as one of the best free Toodledo alternatives, Microsoft To Do is a robust solution for those well-integrated into the Microsoft universe who need a free option.
It simplifies task management with features like comprehensive checklists, breakdown of tasks into smaller steps, and smooth integration with Microsoft's suite, including Word, Excel, and PowerPoint.
The added benefit of sharing, collaboration on lists, and task creation directly from Outlook further solidifies its position as a top-notch, budget-friendly alternative to Toodledo.
Microsoft To Do is best for:
Individuals and teams already using Microsoft's tools
Users that need a free option
Features
Tasks
Task reminders
Integration with Microsoft products
Task creation directly from Outlook
Collaboration on shared projects
Pricing
Free to use with your personal Microsoft Account
Microsoft 365 Personal, $69.99/year
Microsoft 365 Family, $99.99/year
Microsoft 365 Business Basic, $6/user/month
Microsoft 365 Business Standard, $12.50/user/month
Microsoft 365 Business Premium, $22/user/month
Microsoft 365 Apps for business, $8.25/user/month
Visit Microsoft To-Do
3. TickTick (most similar to Toodledo)
TickTick stands as the tool most similar to Toodledo, offering a comprehensive suite of task and project management features. Like Toodledo, TickTick lets you create tasks and subtasks, offers task prioritization, and supports tag-based organization.
It also includes a robust reminder system, calendar view, and the a Pomodoro timer for productivity boosts. Just like Toodledo, it offers a free plan but the more advanced features need a premium subscription.
Available across various platforms and facilitating collaboration via task and list sharing, TickTick serves as a fitting Toodledo substitute.
TickTick is best for:
Productivity enthusiasts
Teams
Features
Task Management
Smart Lists
Prioritization
Folder Organization
Pomodoro Timer
White Noise Sounds
List Sharing and Task Assignment
Recurring Tasks
Search Function
Multi-Platform Compatibility
Integration with Calendar Apps
Habit Tracking
Pricing
Free
Premium, $2.40/month, billed yearly
Visit TickTick
4. Evernote (good Toodledo alternative if you need advanced note-taking features)
Evernote is a good Toodledo alternative for those seeking advanced note-taking features. More than a simple task manager, Evernote is a comprehensive suite that organizes tasks, notes, ideas, and documents.
Its 'Tasks' feature excels at creating and managing to-dos, while its document scanner, web clipper, and Google Calendar integration further add to its usefulness.
Additional functionalities like advanced search, note sharing, and compatibility with popular apps, along with special features for paid users, make Evernote an excellent choice for a well-rounded task management experience.
Evernote is best for:
Individual use
Teams
Students and professionals
Web researchers
Features
Web clipping
Tasks
Calendar
Document scanning
Search function
Sharing and collaboration
Annotation
Templates
Audio notes
Integrations
Mobile and desktop app
Pricing
Free, $0/month
Personal, $7.99/month, billed yearly
Professional, $9.99/month, billed yearly
Teams, $14.99/user/month, billed yearly
Read our Evernote review
Visit Evernote
5. Google Tasks (cheaper alternative to Toodledo if you’re on a budget)
Google Tasks is a cheap alternative to Toodledo with a robust free plan. It allows you to capture, manage, and edit tasks from anywhere, with a seamless syncing across all your devices. Its noteworthy integrations with Gmail and Google Calendar speed up task completion.
The tool lets you create subtasks, add detailed notes, and trace tasks back to source emails. Additional features like setting due dates, prioritizing tasks, and receiving due date reminders enhance your task management experience.
As part of Google Workspace, it supports intelligent, cohesive team collaboration across Gmail, Calendar, and more.
Google Tasks is best for:
Freelancers
Students
Teams
Startups
Google Workspace users
Features
Seamless syncing across all devices
Integration with Gmail and Google Calendar
Task creation from emails
Subtask creation for detailed task breakdown
Due date and notification reminders
Drag-and-drop task prioritization
Integration with Google Workspace apps
Pricing
Free
Visit Google Tasks
6. Asana (top Toodledo substitute if you need project management capabilities)
One of the most popular management tools in the market, Asana comes with a comprehensive set of features that make it a standout Toodledo alternative.
Perfect for those who need more than just a basic to-do list, Asana excels with its Timeline for intricate project planning and Boards for workflow visualization. Its calendar integration offers clarity on deadlines, while extensive integrations, advanced reporting, and workload management make it an ideal option for managing projects of different complexity.
If your needs extend beyond simple task management, Asana's robust suite is a suitable choice.
Asana is best for:
Startups
Small businesses
Medium-size enterprises
Corporations
Features
Task management
Internal communications
Project collaboration
Team management
Assigning roles
Progress tracking
Analytics
Document storage
Pricing
Free plan for up to 15 users
Premium plan $10.99/user/month, billed annually
Business plan $24.99/user/month, billed annually
Contact Asana for Enterprise plan prices
Read our Asana review
Visit Asana
7. Things 3 (best Tooodle replacement for Apple users)
Things 3, a well-known task management system developed by Cultured Code, is highly regarded for its simple and clean interface that enhances user productivity. It provides a single platform for effortlessly managing tasks, projects, goals, and daily organization.
Key features such as tagging, calendar syncing, and reminders ensure timely completion of tasks. Things 3 primarily follows the Getting Things Done (GTD) approach, and as such, it effectively organizes personal tasks, work projects, and home duties into a well-structured system.
If you're an apple user looking for more similar apps for Mac, check out our best Things 3 alternatives article.
Things 3 is best for:
Apple users
GTD followers
Personal use
Features
Task management
Headings
Magic plus
Quick find
Jump start
Reminders
Slim mode
Multiple Windows
Collaboration features
Pricing
For Mac: $49.99
For iPhone and Apple Watch: $9.99
For iPad: $19.99
Read our Things 3 review
Visit Things 3
8. Remember the Milk (best for cross-platform availability)
Remember the Milk stands out as the top option for cross-platform availability. Its standout features, such as Smart Add and task tagging, ensure no task goes unnoticed.
Additional benefits include the ability to share lists, delegate tasks, and perform efficient task searches. There are dedicated apps for Windows, Mac, iPhone, Android, BlackBerry 10, and Fire devices.
Remember the Milk is best for:
Personal use
Features
Smart
Task prioritization
Subtasks
Task sharing and delegation
Comprehensive search wizard
Reminders
Smart lists
Pricing
Free
Pro, $39.99/year
Visit Remember the Milk
9. Any.do (best app if you need intuitive and user-friendly design)
Any.do stands as an easy to use Toodledo alternative if you need a user-friendly design. It boasts a visually appealing interface that simplifies task management. With comprehensive cross-device compatibility, it's perfect for managing personal and professional tasks alike.
Key features include real-time chat, integration with popular tools, and the ability to centralize all tasks. It also provides convenient templates, comprehensive calendar integration, and reminders to ensure you stay on track.
Any.do is best for:
Personal use
Teams
Features
Tasks & lists
Reminders
Calendar
Daily planner
Sync across devices
Recurring tasks
Whatsapp reminders
Color tags
App integrations
Location reminders
Pricing
Personal, $0/month
Premium, $3/month, billed annually
Teams, $5/user/month, billed annually
Visit Any.do
10. GQueues (good Toodledo replacement for Google Workspace users)
GQueues is an excellent Toodledo alternative for Google Workspace users. It provides a seamless extension to Google Workspace, helping you manage tasks efficiently alongside Google Docs and Gmail. Features include detailed task tracking, advanced team collaboration, Google Calendar integration, and the ability to convert emails into tasks. Plus, it assures secure data protection, which makes it a reliable and integral part of your Google Workspace toolkit.
GQueues is best for:
Personal use
Small teams
Features
Repeating Tasks
Unlimited Subtasks
Reminders
Email in Tasks
Gmail Integration
Google Chrome Extension
Mobile Apps for Android and iOS
Smart Queues
Google Calendar Syncing
Collaboration
Pricing
GQueues Lite, free
GQueues for You, $3/month, billed annually
GQueues for Business, $4/user/month, billed annually
Visit GQueues
11. Meistertask (good alternative for team collaboration)
When it comes to team collaboration, MeisterTask takes the top spot as an excellent task management app for teams. This comprehensive tool offers more than just task management—it provides a dynamic platform for effective team coordination.
From the visualized Kanban-style project boards and personalized agendas to secure data handling, MeisterTask makes teams collaborate more efficiently.
Its ability to assign and monitor tasks, keep track of time spent on tasks, and customize task descriptions with custom fields make it an essential tool for team members. The cherry on top is its robust communication features that ensure no task or update goes unnoticed.
Mesitertask is best for:
Teams
Startups
Small businesses
Features
Projects
Tasks
Mobile apps
Timeline view
Note sharing
Integrations
On-note discussion
Templates
Time tracking
Automations
Pricing
Basic, free
Pro, $6.49/month
Business, $11.99/month
Enterprise, request a custom quote
Visit Meistertask
12. Trello (best for visual project management)
Trello is a user-friendly alternative to Toodledo, known for its visual project management. With easy-to-use kanban boards, it's ideal for all users, including those without technical skills. Trello offers features like file management, time tracking, and analytics. It's mobile-friendly and has a free plan, which makes it a great pick for individuals and businesses alike.
Trello is best for:
Freelancers
One-person businesses
Startups
Small businesses
Features
Kanban boards
Advanced checklists
Custom fields
Automation
Board guests
Saved searches
Views: Calendar, Timeline, Table, Dashboard, and Map
Workspace-level templates
Pricing
Free
Standard, $5/user/month, billed yearly
Premium, $10/user/month, billed yearly
Enterprise, $17.50/user/month, billed yearly
Read our Trello review
Visit Trello
13. FacileThings (top substitute for GTD followers)
FacileThings is a top Toodledo alternative for enthusiasts of the Getting Things Done (GTD) methodology. Key features include a dedicated idea inbox, an intuitive process to clarify and sort tasks, context-based prioritization, and organized project management.
It allows for the delegation of tasks, list creation, efficient task breakdown, and seamless project subdivision. The built-in weekly review system coupled with a convenient tagging system further enhances productivity.
FacileThings is best for:
GTD followers
Personal use
Small teams
Features
Dedicated Inbox
Context-based task prioritization
Built-in weekly review system
Task delegation
Task scheduling
"Someday" list for future tasks
Tagging
Projects and sub-projects
Pricing
Free trial
1-month subscription, $10/month
3-month subscription, $6.67/month
6-month subscription, $6/month
Yearly subscription, $5.33/month
Visit FacileThings
14. TaskWarrior (best open-source alternative)
TaskWarrior is an open-source task management tool that offers an advanced command-line interface and remarkable flexibility. This tool is perfect for those who prefer a minimalist approach but still want a robust system.
It allows for complex task filtering, dynamic priorities, customizable reports, and seamless data synchronization.
TaskWarrior is best for:
Tech-savvy users
Teams that need an open-source solution
Features
Advanced command-line interface
Complex task filtering
Dynamic task priorities
Customizable reports
Seamless data synchronization
Data export and import
Multi-device support
Task tagging and annotation
Task dependencies
Timewarrior integration for time tracking
Pricing
Free
Visit TaskWarrior
15. ClickUp (best Toodledo substitute for SMBs)
ClickUp stands as the top Toodledo alternative for small to medium businesses, excelling in team collaboration, task management, and project tracking over Notion.
This project management software offers a unified workspace that helps you foster efficient communication and track intricate projects. Other features include tailored task views, Gantt charts, and real-time collaboration.
Plus, with its Docs feature, it supports the creation of a knowledge base enriched with tags, visuals, and guidelines.
Team collaboration
Project management
SMBs
Creating wikis and repositories
Features
Collaborative docs
Whiteboards
Real-time chat
Kanban boards
Sprint management
Time tracking
Integrations
Gantt charts
Resource management
Agile reporting
Timelines and mind maps
Pricing
Free plan
Unlimited plan, $5/person/month billed annually
Business plan, $12/user/month billed annually
Business Plus, $19/user/month
Enterprise plan, custom quote
Read our ClickUp review
Visit ClickUp
Which of the alternatives to Toodledo is a good choice for you?
Choosing the best Toodledo alternative depends on your specific needs, budget, and preferences. We selected Todoist as our top choice given its robust features, ease of use, and cost-effectiveness, but it might not suit everyone's needs.
GQueues is an excellent choice for Google Workspace users, while MeisterTask excels in team collaboration. For a visual approach to project management, Trello is your best bet. FacileThings is the ideal option for followers of GTD methodology, and if you need an open-source solution, look no further than TaskWarrior.
Before settling on one, consider what you need most from a productivity tool. Test out the free versions or trials of these alternatives to discover the one that's the best fit for you.
Additionally, take a look at this detailed best online to do lists post that rounds up the best to-do list apps for 2024.
Best of luck in your search!