Best Notion Alternatives 2023 (Top 17 Similar Competitors)
If you're on the hunt for the best Notion alternatives and Notion competitors, you've come to the right place.
Notion is an excellent all-in-one workspace, but let's be real, it doesn’t work for everyone.
Whether it's for the sake of trying something new or finding a tool that better suits your needs, we've got 17 Notion alternatives that are ready to steal the spotlight.
Top 10 Notion competitors with similar products
Here are the apps like Notion that we think are the best Notion alternatives. Although they are all fairly similar, some Notion competitors will be better suited to your circumstances than others so read more about the Notion competition below.
Free plan; $8/user/month
Free plan; $5/person/month
Best free option
Free plan; $6.67/user/month
Powerful note-taking capabilities
Free plan; $8/month
Free plan; $1.99/month
Best offline alternative
Free plan; $4/month
Free plan; $10.99/user/month
Free plan; $10/month/admin
Free plan; $6/user/month
Free plan; $15/user/month
Here’s our full list of the best Notion alternatives 2023:
Let's take a closer look at the best Notion alternatives 2023.
In this section, we've rounded up the top Notion.so alternatives that offer a range of features and pricing plans, including free options. We'll explore each of these tools in greater detail, highlighting their unique offerings and how they stack up against the popular all-in-one workspace.
If you're looking to make an informed decision about the best Notion alternatives, we suggest checking out our detailed Notion review. It offers a helpful perspective that will allow you to compare and contrast various programs like Notion, so you can choose the alternative that's the best fit for your needs.
Here are 17 good alternatives to Notion:
1. ClickUp (best Notion alternative overall)
ClickUp is a versatile project management software that offers an all-in-one workspace for teams to collaborate and get things done. When compared to Notion, ClickUp is better than Notion for team collaboration, task management, and project tracking. ClickUp is the best alternative to Notion if you need a more streamlined and team-focused approach to your workflow.
ClickUp's key features include its customizable task views, Gantt charts, time tracking, and real-time collaboration features. It's best for teams that need to manage complex projects, track progress, and communicate effectively.
The app can also be used to build wikis through its Docs feature. With Docs, you can create and organize your team's knowledge base, including articles, procedures, and guidelines. You can also add tags, images, and videos to your Docs, making it easy for your team to find the information they need.
We also have an in-depth Notion vs ClickUp comparison post where you can learn in which ways the two apps differ and resemble each other.
ClickUp is best for:
Creating wikis and repositories
Timelines and mind maps
Unlimited plan, $5/person/month billed annually
Business plan, $12/user/month billed annually
Business Plus, $19/user/month
Enterprise plan, custom quote
2. Google Keep (best free Notion alternative)
Google Keep is an excellent choice for those seeking simplicity and ease of use in a note-taking app. With its intuitive user interface and powerful features, it's the ideal tool for anyone looking to stay organized and on top of their tasks with minimal effort.
As one of the best free Notion alternatives, Google Keep offers a full suite of features without any cost. You can compile all your ideas, shopping lists, and reminders into a single, accessible platform that syncs seamlessly across multiple devices. The app even supports an unlimited number of notes, each with a large character limit.
Google Keep's features include setting reminders and alarms, voice recordings, OCR, color-coding notes, and real-time collaboration. Plus, it supports handwritten notes, voice memos, and audio notes, making it easy to capture your ideas in any format.
With its seamless integration with other Google apps like Calendar, Docs, and Gmail, you can easily access your notes from anywhere and collaborate with others in real time. Your notes will sync to the cloud through Google Drive so that you never lose any important information.
Google Keep is best for:
Users that need a free and lightweight option
Location-based and time-based reminders
Sharing and collaboration options
Powerful search function
Mobile apps for Android and iOS
Free to use
Visit Google Keep
3. Slite (most similar to Notion)
If you’re looking for the apps similar to Notion, Slite is a strong contender. In short, Slite is a collaborative note-taking and knowledge management tool that's most similar to Notion. Like Notion, Slite offers a clean and user-friendly interface that makes it easy to organize and share notes with your team. However, Slite takes a more streamlined approach to note-taking and is better suited for teams that need a more focused tool for collaboration and knowledge management.
Slite is a great alternative to the Notion application if you're looking for a tool that's more user-friendly and team-focused. It's best for teams that need to collaborate on projects, share knowledge, and stay organized. Slite's most notable features include real-time collaboration, a rich text editor, task management, and version control.
Slite allows you to create channels for different projects, making it easy to organize your notes and collaborate with your team in real-time. You can also assign tasks to team members, add comments and tags to notes, and track changes with version control.
Slite is best for:
Streamlined approach to note-taking and knowledge management
Hosting your business knowledge and processes
Doc version history
Integrations (Slack, Asana, Trello, and more)
Schedule recurring docs
Realtime collaboration and commenting
Standard, $6.67/user/month, billed annually
Premium, $12.50/user/month, billed annually
Enterprise, get in touch with support
4. Evernote (good Notion alternative if you need powerful note-taking capablities)
Evernote is among the best note taking software that allows users to create and organize notes, to-do lists, and ideas in a single platform. When compared to Notion, Evernote is more focused on note-taking and organization, making it a good Notion alternative for those looking for a tool to keep their notes in a clear hierarchy.
While Notion offers a range of features, Evernote is more streamlined and easier to use for note-taking purposes. It's also a great tool for those who need to work across multiple devices since it seamlessly syncs your notes across all your devices.
Evernote's features include creating notes, to-do lists, and setting reminders, making it easy to stay on top of your tasks. Its web clipping tool allows you to save articles or web pages for later, while its OCR feature makes it easy to search for text within images. Evernote also offers real-time collaboration features so that you can more easily work with others on notes and ideas.
Evernote is best for:
Sharing and collaboration
Mobile and desktop app
Evernote Personal, $8/month
Evernote Professional, $10/month
Evernote Teams, $14/user/month
5. Microsoft OneNote (cheaper alternative to Notion if you’re on a budget)
OneNote is a cheap alternative to Notion for organizing your notes. It's best for individuals or teams who need a simple and easy-to-use note-taking tool.
OneNote makes it easy to insert and edit files from other Microsoft Office apps like Word, Excel, and PowerPoint, seamlessly integrating them into your notes. Plus, with handy reminder features, you won't miss important deadlines. Your notes will sync to the cloud through OneDrive so that you can access them from anywhere.
There’s a generous free version with up to 5GB of storage. The paid plan starts at only $1.99/month for 100GB, which is quite affordable compared to Notion’s starting price point of $8 per month.
OneNote's web clipper tool allows you to save articles or web pages for later, while its handwriting recognition feature makes it easy to convert handwritten notes into digital text. OneNote also allows you to collaborate with others in real-time, making it a great tool for team collaboration.
While OneNote doesn't offer the same database functionality as Notion, it can be used to create simple databases or tables. For example, you can create a table to keep track of expenses or a database of contacts. We also have a comprehensive Notion vs Microsoft OneNote comparison post where you can learn more about the similarities and differences between the two apps.
Microsoft OneNote is best for:
Microsoft 365 users
Individuals and students
Team projects and group work
Support for handwritten math equations
Free for up to 5GB of notes
$1.99/month for 100GB
Visit Microsoft OneNote
6. NoteJoy (a great Notion offline alternative)
Many of you are probably wondering, “does Notion work offline?” The answer is yes, but users report problems with the offline functionality of the app. So, if you’re looking for an app that has better offline capabilities, you should try NoteJoy. With Notejoy, you can browse all your notes offline, edit existing notes, and create new ones. And when you come back online, all your changes and additions will seamlessly sync.
What’s more, NoteJoy offers a good deal of note-taking features. There’s a neat focus view option that allows you to jot down and edit your notes without any distractions. Your notes can include images, checklists, documents, and more. With NoteJoy's powerful collaboration features, multiple users can work on the same document simultaneously. You can view who has seen your note, give and receive reactions, participate in threaded discussions, mention other users, and more.
In addition, NoteJoy allows you to organize your notes into notebooks and easily search through them using its powerful search feature. The app also offers a range of customization options, such as creating custom templates and adding tags to notes to make them more easily searchable.
NoteJoy is best for:
Teams and businesses
Writers and researchers
Markdown & shortcuts
Solo, $4/month, billed annually
Plus, $8/user/month, billed annually
Premium, $12/user/month, billed annually
7. Asana (top Notion substitute if you need powerful project management tools)
Asana is a project management tool that allows teams to track and manage their tasks and projects in one central location. When compared to Notion, Asana is more focused on project management and collaboration, making it a great alternative for teams who need to stay organized and communicate effectively.
Some of its most notable features include creating tasks, assigning them to team members, and setting deadlines, making it easy to stay on top of your team's projects. You can also create projects, which allows you to group tasks together and track their progress. Asana also offers collaboration features, allowing team members to collaborate on tasks, share comments, mention each other in comments, and more.
Another perk of the software are its workflow and automation features that can help you streamline your team's project management. You can easily set up Rules to automate repetitive tasks like assigning tasks to team members, setting due dates, and moving tasks to the appropriate project. Additionally, Asana offers task dependencies, time tracking with integrations, custom templates, forms with branching logic, and more.
Additionally, Asana integrates with other tools like Google Drive, Slack, and Trello so that you can manage your projects from one central location. Its user-friendly interface and mobile app make it easy to manage your tasks on the go.
Asana is best for:
iOS and Android mobile apps
Free plan for up to 15 users
Premium plan, starting at $10.99/user/month, billed annually
Business plan, starting at $24.99/user/month, billed annually
Enterprise plan, request a custom quote
8. Coda (great Notion substitute for building powerful databases)
Coda is a collaboration and productivity tool that combines the functionality of spreadsheets, documents, and databases into one platform. When compared to Notion, Coda is more focused on data management and workflow automation, making it a great alternative for teams who need to manage data and processes.
Coda's features include creating customizable templates, building interactive tables and charts, and setting up powerful automation tools to streamline your team's processes. Coda also offers real-time collaboration features, allowing multiple team members to work on the same document in real-time.
Additionally, Coda integrates with other tools like Slack, Google Drive, and Trello, making it easy to manage your projects and data from one central location. Its user-friendly interface and mobile app also make it easy to manage your data on the go.
Coda is best for:
OKRs and planning
Pro, $10/month per Doc Maker
Team, $30/month per Doc Maker
Enterprise, custom quote
9. Google Docs (top Notion alternative for collaborative projects)
Google Docs is a cloud-based word-processing software that allows users to create, edit and share documents in real time. When compared to Notion, Google Docs is more focused on document creation and collaboration, making it a great alternative for teams that need to write and share content like reports, proposals, and presentations. Google Docs' most notable features include real-time collaboration, commenting, and integration with other Google tools.
The software also integrates seamlessly with other Google tools like Google Drive, Google Sheets, and Google Slides, allowing for seamless collaboration across multiple documents.
You can even use it for creating wikis by using hyperlinks to navigate between different sections of the document. While it may not offer the same level of customization and organization as dedicated wiki tools like Notion, it's a great option for collaborative note-taking and organizing information within a document.
Google Docs is best for:
Personal and business use
Interactive building blocks
Free plan, $0/user
Business Starter, $6/user/month
Business Standard, $12/user/month
Business Plus, $18/user/month
Enterprise, contact sales for pricing
Visit Google Docs
10. Dropbox Paper (top real-time collaboration tool)
Dropbox Paper is a note-taking and document-editing app that's part of the Dropbox Suite of apps, available on all platforms and devices, including the web, iOS, and Android. It's a versatile tool for individuals and teams who need to organize and share their ideas and work.
One of the standout features of Dropbox Paper is its real-time collaboration capabilities, which allow multiple users to work on the same document simultaneously. The app also lets you share notes and set permissions for viewers and editors.
You can mention people in line and in comments, comment on text and images, create to-dos, and more. Up to 50 people can edit a Paper doc at any given time, making it a useful tool for project management and collaboration.
Dropbox Paper offers a variety of formatting options, including embedding files and media like images and videos, creating and editing tables, adding code blocks, and leaving comments. It also provides a range of templates and tools for creating documents such as meeting notes, project plans, and task lists.
The app is free to use, with the option to upgrade to Dropbox Business for additional features, such as increased cloud storage, admin controls, and more advanced team collaboration tools.
Dropbox Paper is best for:
Personal and professional use
Users that are already using Dropbox storage
To-do lists with due dates
Timelines with project milestones
Preview Dropbox files
Link to other Paper docs
Exchange feedback in real time
Powerful search function
Free to use
Dropbox Business, starts at $15/user/month
Visit Dropbox Paper
11. Obsidian (for a unique view to visualize your files)
Obsidian is a note-taking app that allows users to link their notes to each other and create a network of interconnected ideas. When compared to the Notion platform, Obsidian is more focused on building a network of notes and ideas, making it a great alternative for individuals who want to organize their thoughts in a unique way.
One of the app's best features includes bi-directional linking, with which users can create links between notes, and those links are bi-directional, meaning that clicking on a link in one note will take the user to the other note and vice versa. Obsidian also uses Markdown syntax for text editing, which makes it easy to create well-formatted notes.
Obsidian's graph view provides a visual representation of the connections between notes, making it easy to see how different ideas and concepts are related. You can add tags to your notes to help organize them and make them easier to find. What’s more, you can always extend the functionality of the software by integrating it with other tools and installing different plugins.
The app is available on Windows, Mac, and Linux, and offers cloud syncing through a variety of services, including Dropbox, iCloud, and Google Drive. Obsidian is also highly customizable, with support for custom themes and CSS, as well as extensive keyboard shortcuts and automation through its API.
Obsidian is best for:
Mobile and desktop apps
Catalyst, starts at $25 one-time payment
12. Monday.com (great option if you need a productivity app)
Monday is an excellent workflow management tool suitable for small teams, startups, and SMBs, providing all the necessary features to stay organized and streamline tasks. It offers top-notch features for project management, task management, and time tracking.
Remote teams can benefit greatly from Monday as it provides various collaboration and communication features like Kanban boards, tasks and subtasks, whiteboard collaboration, notifications, embedded documents, and file storage. Monday also excels in automating workflows to eliminate repetitive tasks, with easy-to-customize workflows without the need for coding. The automation builder follows a simple "when this happens, do that" logic, offering workflows based on agile systems, waterfalls, and sprints, among others.
Monday.com has recently launched a new feature called Monday Workdocs, which is a comprehensive document management system. With Monday Workdocs, you can collaborate on documents with other team members, with functionality like real-time co-editing, note-taking, and commenting. Additionally, you can embed boards, dashboards, and videos into your documents.
Monday.com is best for:
Small teams and startups
Dashboards and UIs
Integrations, API and widgets
Android and iOS mobile apps
Individual plan, free for up to 2 seats
Basic plan, $11/user/per month, billed annually
Standard plan, $14/user/per month, billed annually
Pro plan, $22/user/per month, billed annually
Enterprise plan has a custom quote
13. nTask (good alternative for NGOs and educational institutions)
nTask is a great alternative to Notion if you need a good tool for project management with document management capabilities. It's best for NGOs, educational institutions, and early-stage startups because it offers a 50% discount for these organizations. nTask's most notable features include task management, time tracking, issue tracking, team collaboration, document management, and integration.
While nTask doesn't offer the same level of customization and organization as dedicated note-taking tools like Notion, it's still possible to create notes and wikis within the app. The software offers extensive document management that allows you to keep everything organized into folders and sub-folders.
With 24/7 access from anywhere in the world, you can collaborate efficiently by sharing relevant files in the task board, using the drag and drop feature to upload files into the comment section of tasks instantly. All of your documents related to a project will be safely stored in one centralized location.
In terms of project management, nTask lets you create tasks, track time, view projects in different ways, collaborate with team members, schedule projects, create task dependencies, and more.
nTask is best for:
iOS and Android apps
Kanban board and Gantt chart
Realtime team collaboration
Free plan, for up to five users
Premium, starts at $3/month for a single user, billed annually
Business, starts at $8/month for a single user, billed annually
Enterprise, custom pricing
14. Basecamp (best for team communication)
Basecamp is a unique all-in-one work management solution that balances work management and communication features evenly. Unlike other apps, it doesn't rely on Kanban boards or Gantt charts but instead offers a range of communication features like message boards and group chats, project management tools like to-do lists, and collaboration tools like automatic check-ins.
While Basecamp may not have the same level of customization as some other project management tools, it still provides project management features like creating separate projects, creating tasks within projects, assigning tasks to one or multiple users, adding due dates, comments, and attaching files to each task.
The software also offers a range of collaboration features, including group chat, message boards, and pings (private messages), making it unnecessary to use third-party tools for communication. Overall, Basecamp is a great solution for teams looking for an all-in-one tool that balances work management and communication features.
Basecamp is best for:
Lightweight project management
Tracking team activities
Docs and files
Reporting and analytics
Basecamp Pro Unlimited, $299/month for unlimited users, billed annually
15. Joplin (good open-source replacement)
Joplin is a popular, free, and open-source note-taking app that helps users stay organized and productive. It is highly customizable and emphasizes privacy and security, making it a popular choice for individuals and teams alike.
With its encryption feature, Joplin ensures that your notes remain secure. Using the AES-256 encryption standard, the encryption is done client-side, allowing only you to access your notes.
Joplin enables you to organize your notes into notebooks and add tags to make them easier to search. You can customize your notes with various formatting options, including images, sketches, and handwriting, and add tables and interactive checklists.
While the main Joplin app is free to use, the Joplin Cloud service provides additional functionality, such as note syncing and sharing, customer support, and web app access. To access these features, you'll need to pay for the Joplin Cloud service.
Joplin is best for:
Users that care about privacy
Users that need an open-source solution
Sharing and collaboration
Web clipper Chrome extension
Joplin Cloud starts at $2/month
16. SuperNotes (great alternative for researchers)
SuperNotes is a highly flexible and powerful note-taking app designed specifically for researchers and academics. Its ability to organize notes into notebooks and add tags and links between notes makes it easy to search for and access specific notes.
The app also features a built-in citation manager that simplifies the process of organizing and citing sources. Researchers can easily import and export their notes and sources in various formats, including BibTeX and RIS.
SuperNotes offers a wide range of formatting options, including the ability to add images, sketches, and handwriting to your notes. You can also add tables and create interactive checklists. Additionally, the app provides multiple export options to transfer notes to other apps or platforms, such as Markdown, HTML, PDF, and more.
SuperNotes is best for:
API and integrations
Starter plan, $0/month
Unlimited plan, $7.40/month
17. AirTable (best Notion replacement for managing structured data)
Airtable is a powerful tool that combines the functionalities of a spreadsheet and a database, making it an ideal choice for managing structured data. It is a versatile solution that can be used for managing vast databases, as well as for project management, content management, event planning, and inventory management.
One of the advantages of Airtable is its ability to handle large amounts of data quickly, while also allowing users to view databases in different formats, including grid, form, calendar, gallery, kanban, timeline, and Gantt. Additionally, Airtable has robust project management capabilities and offers a gallery of templates for tasks such as project planning, progress tracking, and team communication.
Airtable's built-in support for popular apps, such as Miro, Jira, Google Workspace, Loom, Typeform, and more, makes it easy to integrate with other tools. Furthermore, the software integrates with over 1,000 apps through Zapier, Workato, Integromat, and Tray.io. Airtable also has various extensions that enhance the functionality of an Airtable base, including charts, tables, maps, visualizations, and more.
We also have an in-depth Notion vs Airtable comparison post where you can learn in which ways the two apps differ and resemble each other.
Airtable is best for:
Managing organized data
Web, desktop, iOS, and Android apps
Realtime collaboration and commenting
Views, including Kanban, Gantt, and Calendar
Plus, $10/seat /month, billed annually
Pro, $20/seat /month, billed annually
Enterprise, contact sales
Which of the alternatives to Notion is a good choice for you?
In this post, we voted ClickUp as one of the best Notion app alternatives overall. It comes with some great project management and document management tools, and on the plus side, it’s affordable and intuitive. However, keep in mind that ClickUp might not necessarily be the perfect fit for everyone.
If you're looking for a free option for note-taking, you can't go wrong with Google Keep. It's user-friendly and comes with features like reminders and real-time collaboration.
If you want an app that's similar to Notion, Slite is definitely worth considering. It's a collaborative note-taking app that allows you to organize your notes in a clear hierarchy.
If budget is a concern, Microsoft OneNote is a great option. And for researchers or academics, SuperNotes might be the perfect choice.
But if you're running a small or medium-sized business, Monday.com is the way to go. It's a work management tool that offers collaboration and communication features to help your team stay organized and productive.
There are plenty of websites like Notion out there, each with their own unique set of features and benefits. Take the time to think about what features are most important to you and choose the app that best meets your requirements.