Best Google Tasks Alternative: Top 11 Similar Competitors
Google has built up a functional ecosystem of apps that work well together. Google Tasks falls within this ecosystem, and even though it’s a robust tool, there are plenty of Google Tasks competitors that offer features Google Tasks may be missing.
Today, we'll look at the best Google Tasks alternatives you can turn to if you need another great option for your task management process.
Searching for a Google Tasks substitute might be a bit tasking for those used to the Google ecosystem. However, there are a lot of to-do list options on the market.
Come along as we help you navigate this maze of Google Tasks replacement.
Top 11 Google Tasks competitors with similar products
Here are the apps like Google Tasks that we think are the best Google Tasks alternatives. Although they are all fairly similar, some Google Tasks competitors will be better suited to your circumstances than others, so read more about the Google Tasks competition below.
We have a list of our best to do list apps that can fill in the gap for Google Tasks for you if you need alternative options specifically for to-do apps. Most to-do list software programs are usually geared toward improving productivity.
While Google Tasks integrates easily with other Google products like Google Drive and Google Calendar, its simple nature could be a disadvantage for many users.
Many great alternatives improve productivity, ease workflow and allow multiple team members to collaborate on different projects. Essentially, there are paid and free Google Tasks replacements, so you are spoiled with choices.
We've gone out of our way to find our top ten to-do list alternatives and have tabularized them to give you a quick overview.
Here’s our full list of the best Google Tasks alternatives 2024:
Now that we have a brief overview of our top 10 choices, what they are great at, and their available base pricing options, it's time to dive deeper into our complete list of best Google Tasks alternatives. Most of these to-do apps have free plans, but not all.
In this deep dive, we will look at what these top apps are, if they best suit your business model or growth stage, and their key functional features. You will also get full information on the pricing plans available to you in case you choose to go for any of the options below.
This deeper dive will not include a detailed Google Tasks review, but it will offer the needed insight for you to compare and pick what best fits your business.
Here are 11 good alternatives to Google Tasks:
1. Todoist (best Google Tasks alternative overall)
Todoist began as an individually built app meant to address the problem of juggling multiple jobs and the education of Amir SalihefendiÄ, a student at Aarhus University.
After seeing its effectiveness, Amir decided to share his app with the world, and Todoist gradually evolved into what it is today. Many consider Todoist better than Google Tasks as it has more advanced features while retaining simplicity. Many users even see it as the best alternative to Google Tasks.
When it comes to task management features, Todoist comes with the basic features every task management app has, including allowing team members to communicate and collaborate on various projects.
Todoist is available across various platforms, including iOS, Mac Desktop, Android, and the Web. It also offers you Kanban-style cards for easy organization, and you can use the Gantt chart for project management. Its range of features and functions makes it our best Google Tasks alternative overall.
Todoist is best for:
Individuals
Startups
Freelancers
Small Businesses
Features
You can organize tasks through color codes, themes, or labels.
You can set standard reminders, deadlines, due dates, and alert levels for various tasks.
Integration features.
Advanced communication and collaboration features.
Budgeting.
Productivity report.
Pricing
Free
Pro, $4/month, billed annually
Business, $6/month, billed annually
2. Habitica (best free Google Tasks alternative)
If you’ve been searching for the best free Google Tasks alternatives that are also super fun to use, Habitica is the perfect option for you.
Habitica has a unique approach to task management, helping you and your team members to complete tasks. If you love games or want to create a more interesting approach to completing your work and tasks, Habitica helps you to gamify the entire project management experience.
Unlike other to-do list apps offering the same features, Habitica turns the most boring of tasks into fun and likable activities. The mobile app also allows you to interact with other users which creates a social accountability feature that keeps users motivated to achieve their goals.
The app is also primarily free as its key and core features are available for free, although there are support plans for interested parties.
Habitica is best for:
Individuals
Small businesses
Solopreneurs
Freelancers
Features
Gamification
Social Accountability
Customization
Recurring tasks
Flexible habit tracker
Traditional to-do list
Shared task list
Pricing
Free
3. Microsoft To Do (most similar to Google Tasks)
Microsoft and Google have made a lot of productivity apps to help users across the globe, and one consistent theme across their apps is their similarities. Microsoft To DO is no different; it is similar to Google Tasks for their simple interface, task creation process, and task lists method, amongst other features. They both also enjoy integration with apps within their separate ecosystems.
One of Microsoft To Do’s important features is the capacity to simplify difficult activities into manageable chunks. You can also include a due date and create reminders to help you and your team members meet deadlines.
For those who want to stay within the Microsoft ecosystem, its integration with other Microsoft software like Word, Excel, and PowerPoint makes it an easier choice.
With Microsoft Outlook, you can even manage your tasks and emails from the same place.
Microsoft To-Do is best for:
Individuals
Small Businesses
Large Businesses
Startups
Freelancers
Features
Integration with other Microsoft products.
Task reminder settings.
My Day, allowing users to create daily tasks from larger overarching tasks.
Smart Due Date
You may easily link files from their Microsoft OneDrive account to tasks in Microsoft To Do
Inking Support for touch-enabled devices
Pricing
Free to use with your personal Microsoft Account
Microsoft 365 Personal, $69.99/year
Microsoft 365 Family, $99.99/year
Microsoft 365 Business Basic, $6/user/month
Microsoft 365 Business Standard, $12.50/user/month
Microsoft 365 Business Premium, $22/user/month
Microsoft 365 Apps for business, $8.25/user/month
4. Asana (good Google Tasks alternative if you need a solution for complex project planning and tracking)
If what you are looking for goes beyond a simple to-do list, but goes a step further into project and task management, then Asana is a good Google Task alternative for you.
As a comprehensive project management tool, Asana empowers you to take your task organization to the next level. You can create detailed task lists, set due dates, and even assign tasks to specific team members. One of the standout features of Asana is the ability to facilitate team discussions within tasks, promoting collaboration, transparency, and better communication.
Asana also has features that allow you to focus on important tasks, which improves task organization and prioritization. The timeline feature also allows your team to handle complex projects within fixed periods, and its integrated calendar allows spot-on accuracy with due dates. It also features Kanban-style Boards for visualizing, workflows helping you better view any item on your list.
Asana is best for:
Startups
Small businesses
Medium-size enterprises
Corporations
Features
Milestones
Team management
Timeline view, which allows you to view tasks either in list or board view
Integration with Third-Party Apps.
Role Assigning
Project Progress Tracking
Analytics
Pricing
Free plan for up to 15 users
Premium plan $10.99/user/month, billed annually
Business plan $24.99/user/month, billed annually
Contact Asana for Enterprise plan prices
5. TickTick (cheaper alternative to Google Tasks if you’re on a budget)
TickTick is a relatively young competitor created in 2013 and is a cheap alternative to Google Tasks. TickTick is a cross-platform task manager that helps users to manage tasks as well as achieve their set goals using both the Pomodoro and GTD methods.
One cool feature of the app is its new email feature. Once you create an account, TickTick automatically creates a new email for you. TickTick automatically converts emails to tasks when sent to the new address.
Its collaboration feature is also straightforward, as you can easily get tasks around by sending an email or a direct link. These tasks can then be easily assigned to team members.
The free version falls short in its calendar feature as it is restricted to its paid plans, adding to some general complaints about the app's limited features on its free version.
TickTick is best for:
Individuals
Small teams
Freelancers
Features
Smart Lists
Pomodoro Timer
Task Creation via Email
Alarms or alerts
Cross-Platform Support
Customizable Views and Lists
Reminders
Pricing
Free
Premium, $2.40/month, billed yearly
6. Trello (Top Google Tasks alternative for visual project management and team coordination)
When it comes to finding a task management tool that is easy to use and has an intuitive design, Trello is a top contender.
Trello’s Kanban board primary outlay makes it easy for beginners to log in, create tasks and create to-do lists that can be quickly followed and executed. This is not the only view it has, as you can also view, organize and prioritize your tasks with the Timeline view, Table form, map, and other available view options.
Trello allows you to add various functions, such as file management, time tracking, and analytics. You can create recurring tasks to help you deal with easily forgotten tasks that are crucial for your business periodically. It's even mobile-compatible. It also has a free plan that is ideal for small enterprises.
Trello is primarily a project management tool, although several of its layouts may also be used for basic to-do lists, like its Trello board.
Trello is best for:
Freelancers
Solopreneurs
Startups
Small businesses
Small teams
Features
Multiple view options.
Advanced checklists.
Recurring tasks.
Automation.
Saved searches.
Pricing
Free
Standard, $5/user/month, billed yearly
Premium, $10/user/month, billed yearly
Enterprise, $17.50/user/month, billed yearly
7. Remember the Milk (Great for straightforward task tracking and due date management)
If what you are looking for is a task management tool for personal use only, Remember the Milk has your back. With its unique name, this to-do list app offers a simple but efficient dashboard that helps you create and prioritize your tasks.
Since it is primarily a personal task manager, Remember the Milk is much more geared at helping you organize your tasks rather than catering to group tasks or helping you collaborate with others.
Even though its focus is not on team usage, it has a sharing feature that allows you to share your tasks with others.
Remember the Milk is best for:
Individuals
Freelancers
Solopreneurs
Features
Task prioritization
Customizable reminder system
Task sharing and delegation
Pricing
Free
Pro, $39.99/year
Visit Remember the Milk Website
8. ClickUp (Excellent for all-in-one project management and productivity)
ClickUp is a great example of a Google task alternative that can also work as a project management app.
If you have been looking for project management software that can help you and your team monitor the activities that you need and keep your team members in check such that you can take control of your progress, then ClickUp is an excellent choice for you. ClickUp has so many great features that make it stand out from simple to-do list apps.
ClickUp takes the simple Dashboard view and gives you 15 options, including list, Kanban boards, timelines, and so many other great options, giving you the power to view your tasks and organize your workflow right from the dashboard.
You also get features such as Task relationship, which helps you connect related tasks and docs. This helps you to organize your thoughts and keep track of your tasks so you don’t miss out on any vital task.
Another vital and unique feature on ClickUp is the ‘Me Mode’ this mode allows users to focus on their assigned individual tasks without being distracted by assigned tasks to other team members.
ClickUp is best for:
Small Businesses
Startups
Midsized businesses
Remote teams,
Features
Time estimates and time tracking
Multiple dashboard views
ClickUp Task relationships
Task Tray
Me mode for clearing team clutter
Pricing
ClickUp offers a free option
Unlimited plan, $5 per user per month billed annually
Business plan is $12 per user per month billed annually
Business Plus plan is $19 per user per month billed annually
For Enterprise plan visit ClickUp's website
9. OmniFocus (Top choice for Mac and iOS users with advanced task features)
If you have been reading so far and have been on the lookout for a task manager native to the Mac and iOS ecosystem, then your wait has not been in vain.
Whether you have a long list of to-dos or a complex project with multiple subtasks, OmniFocus provides the tools you need to stay on top of your workload and maintain focus. But OmniFocus doesn't stop there - it goes beyond the basics with its task comments and task descriptions.
These powerful features enable you to add essential context, notes, and additional information to your tasks. Collaborate with team members, share updates, or simply jot down ideas - OmniFocus empowers you to keep everything related to your tasks organized and easily accessible.
OmniFocus is best for:
Startups
Small businesses
Large businesses
Features
Siri
Email inbox
Advanced Task List feature
Tags and Labels
Pricing
OmniFocus Subscription is $9.99 per month billed monthly
Standard License is a one-time payment of $49.99
Pro License is a one-time payment of $99.99 one-off payment
10. Wrike (Top Google Tasks alternative for communication and collaboration)
If you're seeking the best alternative to Google Tasks that excels in communication and collaboration, Wrike is the answer! This outstanding task management app revolutionizes the way you work with its seamless focus on team communication and collaboration. Say goodbye to fragmented workflows and embrace a unified platform that enhances productivity like never before.
Wrike allows you and your team members to collaborate on documents while serving as a platform where you can manage files and include tasks in the overall team workflow.
Wrike offers a top-notch experience without compromising its core functionalities. The app's communication and collaboration tools are readily available, making it an excellent choice for those looking to boost team efficiency and effectiveness.
Wrike is best for:
Cross-functional teams
Startups
SMEs
Enterprise management
Creative agencies
Features
Task and subtask management
Project Resources Planning
Automation
Cross-tagging
Kanban Boards
Pricing
Free plan for small teams
Professional plans is $9.80 per user per month billed annually
Business plan is $24.80 per user per month, billed annually
Contact Wrike for Enterprise plan prices
11. Any.do (Great option if you need messaging features)
Looking for a task management app that combines messaging features with powerful task organization? Any.do is your go-to solution! Not only does it offer the ability to create tasks seamlessly, but it also takes task management to the next level by providing messaging functionalities to keep your team connected and productive.
Take organization to a whole new level with Any.do's ability to assign tasks to different sections. Whether you're categorizing tasks based on projects, priority, or team members, Any.do's flexible system adapts to your workflow. This makes it easy to manage multiple projects simultaneously, providing clarity and structure for your tasks.
If you've been looking for a great alternative to Google Tasks, look no further than Any.do. Its messaging features set it apart, allowing you to communicate and collaborate seamlessly with your team. Whether you need to share updates, discuss project details, or stay connected, Any.do ensures you're always in the loop.
Any.do is best for:
Individuals
Small Businesses on a budget
Teams
Features
Instant messaging capabilities.
Sync across devices
Recurring tasks
Alerts and notifications feature for messages
Pricing
Personal, free
Premium, $3/month, billed annually
Teams, $5/user/month, billed annually
Which of the alternatives to Google Tasks is a good choice for you?
If you are amongst those that choose not to stay within the Google world, then our best Google Tasks alternative list will give you options that will appeal to your needs.
Whether you are using Google or not, these alternatives are cross-platform and are available as web apps or mobile applications.
More often than not you might need a Google account to create a login profile for any of the above, but they are not entirely reliant on the Google ecosystem.
Choosing what suits you might change depending on your priorities, but you also have the option of trying multiple apps since they either have a free trial or a base free version. All in all, these are our best alternatives to use in 2024.
