Onehub: Store, Share, and Manage Your Files With Custom Branding and Top Security

Sunday, December 6, 2020
Michael Zunenshine

The Onehub big picture

When it comes to file sharing, there are many basic options. Yet you shouldn't go with any old sharing solution for securely storing and sharing important business data. Google Drive or Dropbox might be fine for personal use. But for businesses there are better file sharing solutions.

Onehub is a professional SaaS for file storage and document management.

This platform scores points for its ease of use and for being cost-effective. With its user-friendly interface and intuitive functionality, it will take care of your file sharing needs.

From small businesses to large enterprises, Onehub is a great solution for document sharing and file management.

The many uses of Onehub

Onehub document management

Gone are the days of filing cabinets and paper dockets. Good riddance. Not only is it better for the environment, but it's better for business. More people can access the same documents at faster speeds from anywhere on the planet. But with great new file-sharing technology comes new challenges. Onehub will let you meet those challenges head-on.

You can easily upload your old file and folder structure to an Onehub Workspace. It will maintain the file and folder setup you've been using. You can also upload individual files and folders or do them in bulk. All it takes is simple drag and dropping.

Because you store everything in the cloud, you get access to all your files at any time across all devices. Any updates you make get automatically synced, including new file uploads. There is a comprehensive full-text search tool for quick retrieval of any document you need.

Secure Cloud Storage & Sharing

The main advantage of robust file storage is the ability to share files. But with that ability comes some security risks. Onehub takes the security of your data to new levels.

To secure your files, Onehub uses bank-level encryption of your data. There is also two-way factor authentication and 24/7 hardware service monitoring. All data gets backed up in multiple facilities.

As for sharing files, you can set up a custom permission structure. These access controls can be set to viewer, creator, or administrator. You also get communication and collaboration tools. This helps set up permission structures inside your workspaces. Here you can also post messages and assign tasks.

Onehub does audit trails that track activity. When someone views, downloads, or prints a file, you can get a notification.

Safe, Seamless Data Rooms

A virtual data room is an excellent way for teams and businesses to draw from a single organized file user group. Here you can share even the most sensitive data and information without any risk. Project management benefits from this feature.

Virtual data rooms help when it comes to storing sensitive client data. For example, things like deal negotiations, quotes, contracts, invoices, and bidding information. These virtual data rooms also make use of user permission levels and activity tracking. 

Customizable Client Portals

Client portals are like virtual data rooms. But there are differences. These portals are customizable spaces. Clients can get access and do self-serve file searching and downloading. It's a useful feature for customer support.

These customizable client portals can even become white label portals. It means each client who enters a customer portal can get a unique customer experience. You can also edit the aesthetic and color scheme, so a portal matches your branding. Adding your logo is also possible.

More Onehub features and tools

Version control

Version control is one way Onehub solves archiving issues. Every time someone makes an edit on any document or file, Onehub creates a new version. This way, you have access to all previous versions, and nothing ever gets lost.

New users

You can invite new users into a workspace and control the permission levels they get. New users receive an email invitation that asks them to set up their password. Once inside, they only have access to the files you want to share with them.

Role previews

This feature is just in case you want to be sure what your invited new users see. With role previews, you can view your workspaces through the eyes of each user. You can check out how your branding looks or what files they can access.

Custom session timeouts

It's easy to control how long a customer or other user has access to your secure files per session. With custom session timeouts, users will be logged off automatically after a time you've designated. This secures your data from open sessions.


You don't need to download each file to get a good preview. You can review files in list mode or thumbnail mode. Onehub supports previewing of many file types. These include document, image, audio, and video files. Previews also work on mobile devices like iPhones, iPads, and Androids.

Stealth mode

Within the virtual data rooms, there is a stealth mode option. This means you do not only have control over what users see. You can also control who they see. It's useful to prevent collaborators from knowing which 3rd party users are also sharing data. Or when multiple parties are bidding on the same projects.


While there is decent full-text searching, with indexing you get more robust ways to organize and search your content. You simply add numerical indexing in a workspace. This creates simple references for your files and folders.


To protect any critical business files, Onehub offers watermarking. You can have the watermark that says 'confidential' embedded on top of any file. It can also include the viewer's personal email. This will make sure anyone else viewing it knows it is not intended for them.

Workspace agreements

Onehub lets you create workspace agreements. It means new users must review and sign an agreement. Only then will they get into a virtual data room or client portal. You can create customized agreements, save them, and reuse them.


Onehub integrates with some of the more prominent file-sharing services out there. You can sync up your Onehub account with Microsoft Office Online as well as with Google Drive. You can work within Onehub, and if you make any changes, Onehub will update the other platforms.

Reviews and drawbacks

When going over Onehub reviews online, you see a lot of positive feedback. However, no platform is perfect. Here are some of the few drawbacks and negative comments about Onehub.

While there are permission levels, some have argued that they ought to have more control here. Likewise, you cannot create groups or silos of users. On top of that, the administrative tools are a bit complicated to navigate.

Another drawback regards customization. While the look and feel have good customization features, other elements do not. These include welcome emails and agreements.

Finally, some people have trouble justifying paying for a service like this. This is especially so because there are some free platforms that do similar things. Known examples are Google Docs and Dropbox.

Onehub pricing

Onehub pricing has four plans. The standard one is $12.50 per user per month billed annually. It gets you 1 TB of cloud storage, 50 workspaces, and allows up to 200 users. The next one up is $20 per user per month billed annually. Here you get more cloud storage, users, workspaces, and a slew of extra features.

From there, Onehub has more premium plans. They go for $300 and $500 per month billed annually, with the $500 plan giving you unlimited users. Both of these plans include every Onehub tool.

Onehub also offers a free trial.

Conclusion: All in Onehub

The origin story of Onehub dates back to 2007. The place was Seattle, in a shed overlooking The Sound. To this day, the company still calls Seattle its home base.

The founders had the idea for Onehub because they believed that "Business software shouldn't suck." What they meant was that professional SaaS existing within cloud technology shouldn't be complicated nor expensive. But it should be better than the free stuff out there if you're using it for work.

These days Onehub can boast of over 1 Million people or companies who trust their platform. These users come not only from the United States but all over the world. Their servers contain over 4 Billion secure files.

The Onehub solution is simple. It combines custom-branded file management portals, high-end encrypted security, and robust sharing and collaboration tools. It's a multi-angled solution all wrapped into Onehub.