Top 10 Gym Management Software: Fitness Systems Comparison

Are you running a chain of gyms? Do you own a fitness studio? Are you a personal trainer? If so, your business could be seriously beefed up if you run things with fitness club management software. 

This article talks about the best gym management software and shows off 10 of the best options.

Best gym software systems comparison chart (top 10 highest rated gym membership software)

Here's a quick table for you to see the gym software systems we’re reviewing. Now, when reading about the following best software for gym membership management, remember to take into account things like price, with the below table showing you just the starting prices.

^{*Prices start at}

What is gym management software & what does it do?

Gym management software combines the basic tools for CRM, marketing, sales, and customer support into one package along with more features specific to running gyms, fitness studios, and other sport or exercise-related membership-based businesses. 

The former set of features is used for keeping in touch with your members, finding new leads via marketing and promotions, and nurturing those leads down the sales pipeline so they become paying members. Such tools also help with cross-selling, up-selling, referrals and member retention.

The latter collection of features often will include a member portal, where your members can log on, view available class schedules (like spinning, yoga), register in the classes, and check in. 

Member portals also allow your customers to see their invoices and pay their bills, often with their credit card or other payment system. Members can also sometimes track their workout progress. Gym businesses can get room and equipment rental tools as well.

What are the gym management software features to be aware of?

Here is a snappy list of the core features you’ll find in a gym software system:

• Online membership registration

• Online class scheduling, booking system and check in

• Online billing and payment processing

• Kiosk and front desk management

• Point of sale (POS) tools

• Room or equipment management

• Customer retention tools

• Personal trainers and staff portals

• Workout and activity trackers

• Email marketing, promotion and newsletter templates

• Customer relationship management

• Sales and support features

• Analytics and reporting

What is the best gym management software? Here’s our top 10 list:

Right now we’ve prepared for you a grand list of the best gym management software. When it comes to managing your health club or fitness center, and boosting overall gym membership, one of the below fitness management software will surely be a solid addition to running a next-level gym business.  

1. Gymdesk (Best gym management software overall)

Gymdesk used to be called Martial Arts on Rails as it then specialized in software to help run Karate or other martial arts businesses. Today, Gymdesk is an all-in-one fitness industry and gym business management platform, having expanded to include all manner of gyms, martial arts studios, yoga studios and other fitness businesses.

Gymdesk offers gym owners tools for membership management, including contact, billing and membership status for each member. There is a digital member portal for signing up and doing payment processing online. For POS, or point of sale, you could also accept payments from credit cards, debit cards and other payment methods. 

There is self-service class scheduling and attendance tracking, as well as graphs which display attendance activity. Gymdesk lets businesses set up and run their websites, do marketing and get great reporting.

Pros:

Great how membership management includes things like belt level if it’s a martial arts business. Another pro is the marketing tools which allow users to capture lead data.

Cons:

Not too many cons here as Gymdesk gets the best overall gym and club management software ranking.

Pricing:

• Micro plan is $75 per month

• Small Gym plan is $100 per month

• Medium Gym plan is $150 per month

• Large Gym plan is $200 per month

• For Enterprise plan pricing, contact Gymdesk

Gymdesk

2. Mindbody Business (Top fitness studio software)

Mindbody is a wellness app for both personal use as well as for gym and fitness business owners. Mindbody Business is the name of the solution for their gym management system. With Mindbody, there is equal emphasis on things like working out and getting in shape on one hand, and cultivating a tranquil mind at peace with the wellness of the world on the other.

The fitness management software of Mindbody Business is divided into categories like fitness, salons, spa and something called integrative health. The fitness category lets you or members schedule classes and other appointments online, manage your staff and employees, and offers an online kiosk for gym members to self-check in to classes. 

This is also a great tool to streamline new member acquisitions with digital forms. 

Pros:

There are many great member management client outreach tools with Mindbody which can help with things like getting new customers or improving member retention. As a fitness studio management software, Mindbody shines. 

Cons:

While Mindbody has a tool to create your own branded mobile app, it is not the most sophisticated part of their fitness software package. It’s also a pricier tool compared to other gym software solutions.

Pricing:

• Starter plan is $150 per month

• Accelerate plan is $279 per month

• Ultimate plan is $499 per month

• Ultimate Plus plan is $699 per month

Mindbody Business

3. PushPress (Best free gym membership software)

PushPress is a solid gym business management software. It’s a great tool for gym business owners to manage both their clients as well as for doing gym staff management. This is a core platform with many add-ons and integrations, and many of them are native.

Gym owners can use PushPress to get more members with their online signup forms and payment processing, as well as to automate billing and online booking. There is special attention to improved customer experience with client check-ins and weekly schedule planners through the mobile app. PushPress also has features to manage personal training, allowing clients to arrange custom appointments with their favorite personal trainers.

Pros:

One of the main advantages of PushPress is that they offer a free plan. While this is great to begin with, it will eventually require you to buy a subscription if your gym business grows substantially.

Cons:

Some users are less than thrilled with the package that is split between core features and integrations and add-ons, preferring instead an all-in-one package right out of the gates.

Pricing:

• PushPress offers a free plan

• Pro plan is $159 per month

• Max plan is $229 per month

PushPress

4. GymMaster (Great gym POS system)

GymMaster is another noteworthy gym management software. It specializes in gyms and other health club businesses, with a focus on improving the member experience. GymMaster has many great tools for things like managing an online booking system, as well as doing POS or point of sale, and integrated billing transactions.

GymMaster offers a series of marketing features to help attract new business and more premium packages also have retention management tools. This is a great solution to help you automate simple tasks like renewals or for sending out notifications to customers about their membership status or various gym promotions.

Pros:

As stated above, GymMaster is an excellent gym POS software. It allows for credit card payment, or gives members some degree of access control over their billing cycle with a ‘tab’ feature. You can even customize your POS dashboard.

Cons:

GymMaster does what it does really well in terms of providing gym business owners with POS tools and other marketing features. However, when it comes to customer service, it has less than stellar reviews.

Pricing:

• Foundation plan is $89 per month

• Advanced plan is $129 per month

• Professional plan is $189 per month

• For Enterprise plan pricing, contact GymMaster

GymMaster

5. Zen Planner (Good gym check in software)

Zen Planner is a fitness business software and website manager. It’s useful for many gym business types, like boutique gyms, affiliate gym management, yoga studios, martial arts studios and more.

With Zen Planner, there are many tools for streamlining the front desk of your fitness business. You get integrated payment processing functionality, which also automates billing cycles. Member self service features let them reserve classes, do check in, and pay bills. There is a digital workout tracker as well. Zen Planner is also a platform for marketing your fitness business and has some overlap with basic CRM functionality to keep track of leads and contacts.

Pros:

As a scheduling software and check-in system for gym businesses, Zen Planner is effective and user friendly. This really helps gyms, studios and fitness centers deliver great member experiences. 

Cons:

Some might say the look and feel of some parts of Zen Planner are a bit outdated, however, as far as fitness management software goes, it’s far from the least attractive. 

Pricing:

• Zen Planner starts at $121 per month for up to 50 active members

Zen Planner

6. Glofox (Top CRM for gyms)

Glofox is a club management solution that has many great features for marketing and sales, and overall revenue growth. It’s great not only for standard gyms, studios and health centers, but also for things like cycling and rowing clubs.

Basic gym management tools include membership management as well as class scheduling planners. You can also manage billing and accept payments through the platform. Glofox has some good analytics and reporting on your fitness business. As a potential gym CRM, there is a wide range of marketing and sales tools. You can automate things like notifications to cut down on administrative tasks. There is website lead capture and social media integrations. For sales, you can segment and target leads and keep track through interaction timelines.

Pros:

Glofox gets great reviews as a fitness CRM system. If getting new members, advertising new promotions, and landing more referrals and up-sells are important, then Glofox is one good option. The automation tool is another advantage.

Cons:

Because Glofox is so situated around growth, some larger businesses might feel this is not the optimal option for clubs of all sizes. However, time may tell otherwise as Glofox helps smaller gym businesses expand.

Pricing:

• For pricing, contact Glofox through their website

Glofox

7. EZFacility (Great software for fitness businesses)

EZFacility perhaps casts one of the widest ranging nets over businesses related to gyms, fitness, sports and health. This includes baseball facilities, shooting ranges, tennis clubs and even parks and recreation management. But as a fitness club software, it is great for many functionalities.

EZFacility’s fitness business software provides front desk check in services, a tracking tool for invoicing and payments, merchant processing functionality and features to help with staff payroll. There is a range of fitness club marketing tools. You also get real time analytics and reporting. As for boosting membership satisfaction, you can create a pretty extensive branded mobile app experience. 

Pros:

EZFacility has a lot of unique little specific tools which are great. Among these is a locker and equipment tracker, a photo ID and player pass tool, equipment rentals, and even Zoom integration. Additionally, the great front desk and POS tools are more benefits from using EZFacility. 

Cons:

EZFacility does not advertise their prices on their website which for a lot of people with fitness clubs browsing online for great gym management software will see as a downside. They are not alone in this. What’s more, the mobile app is responsive instead of having dedicated iOS or Android apps.

Pricing:

• Contact EZFacility for pricing details for their 

EZFacility

8. RhinoFit (Good fitness club software)

RhinoFit is gym and studio member management software extraordinaire. It focuses on simplicity and being user friendly for both business owners and members. It’s useful for gyms, dojos, athletic clubs, and even affiliate gym businesses.

You can use RhinoFit to attract new members to your business through email campaigns. There is your typical automated billing and payment processing. RhinoFit is also great for creating and branding custom products whose sales you can monitor through the app. You also get your workflow automation builder to take over administrative tasks.  

Pros:

RhinoFit is a top fitness club management system for a couple of reasons, firstly its ease of use. Secondly, there is a free version, and unlike other similar free versions, you can do quite a lot with this one.

Cons:

As far as cons go, RhinoFit can be a bit tricky of a company when needing more specific customer support, although they do leave a phone number which must be worth something.

Pricing:

• RhinoFit has a free plan for 20 active members

• Standard plan is $57 per month

• 24/7 Access plan is $149 per month

RhinoFit

9. Virtuagym (Top gym billing software)

Virtuagym has a range of tools for gyms and clubs of all sizes, from the personal trainer to the enterprise gym chain. It even includes tools for managing virtual studio classes for members to do at home.

As a membership management platform, billing is top of the list, with automations to help streamline this process and make sure you get paid. You could also manage all your administrative tasks like retention, financials and acquisitions. Virtuagym also offers a solid credit card payment system.

Pros:

When you combine Virtuagym’s powerful automations with its billing software for gyms, you get a pretty decent platform out of Virtuagym. Also, its virtual classes platform is a great addition to this set of fitness membership management features.

Cons:

Once again, you have little idea of how much this will cost from merely visiting their website, and that is a con. Others may think that navigating the many tools could be complicated at first.

Pricing:

• Contact Virtuagym for more about their prices

Virtuagym

10. WellnessLiving (Great gym scheduling software)

WellnessLiving is a total package for the wellness business and with this they have many tools for gym management and particularly for things like booking and scheduling. It also offers dedicated mobile apps for both members and staff on iOS and Android.

You get online booking software for members which is neat and simple. There is an app that helps build your network and keep them loyal through the mobile platform. You could integrate this with Google to get more visibility, making your schedule accessible through Google and letting people book there as well. WellnessLiving also includes good room and equipment management features.

Pros:

This is a great looking platform for both your staff and members to use. The tools are neat and intuitive and the interfaces are clean. The scheduling functionality is also worth praise.

Cons:

Not many cons with WellnessLiving except that some might think it has too little focus on gyms and studios due to its range of features for many other aspects of the wonderful world of wellness business.

Pricing:

• Basic plan is $59 per month

• Advanced plan is $99 per month

• Professional plan is $129 per month

• For Enterprise plan pricing, contact WellnessLiving

WellnessLiving

What is the best gym membership management software for me? Our final points 

Our key takeaways are that any of the gym management systems listed here might possibly be the best software for your fitness business, whether you like Gymdesk or Mindbody, or if you want something free like RhinoFit or PushPress.

To paraphrase the words of Hans and Frans (for those of you who remember the 90s), gym management software will pump your fitness business up.